At their Tuesday evening regular meeting, Brattleboro Selectboard will make a solid waste decision. The board will choose the number 2 option, suggested by Town staff, and the costs associated will be officially dumped into the FY26 budget under review.
Review of FY26 budget open house feedback and budget alternatives will discussed. The board will also hear about the West Brattleboro (Dalem’s) Chalet Project from the Windham & Windsor Housing Trust, will announce committee vacancies. You can bring up other items not on the agenda during public participation.
…..
The Brattleboro Selectboard will hold a regular meeting on Tuesday, November 19, 2024 at 6:15pm in the Selectboard Meeting Room at the Brattleboro Municipal Center (230 Main Street, Room 212) and over Zoom. Prior to the regular meeting, at 5:55pm, the Board will meet and is expected to enter immediately into executive session to discuss pending or probable civil litigation or a prosecution to which the public body is or may be a party. The attached agenda contains information on how to access the meeting remotely, including the required “passcode.” ASL interpreters will be available for deaf and hard-of-hearing community members. The backup materials for this meeting will be available on the town Website Brattleboro.gov/Selectboard by the end of today.
Jessica Sticklor (she/her/hers)
Executive Assistant
Town of Brattleboro
230 Main Street, Suite 208
Brattleboro, VT 05301
(802) 251 – 8115
….
BRATTLEBORO SELECTBOARD
TUESDAY, NOVEMBER 19, 2024
SELECTBOARD MEETING ROOM + ZOOM
EXECUTIVE SESSION – 5:55PM
REGULAR MEETING – 6:15 PM
The physical location for this meeting will be the Selectboard Meeting Room at the Municipal Center
at 230 Main Street.
Selectboard Meeting materials can be found on the Town’s website, Brattleboro.gov/Selectboard.
If you join the meeting from your computer, tablet, or smartphone, please use this link:
https://us02web.zoom.us/j/86067892659
The “Meeting ID” for this meeting is:
860 6789 2659
Passcode: 12261753
You also can call in using your telephone
by dialing any of these toll-free numbers in the United States:
833-548-0282
877-853-5247
888-788-0099
833-548-0276
(*6 Mute/Unmute – *9 Raise Hand)
The meeting also will be carried live on BCTV:
On Cable TV: Channel 1079
Streaming Online: https://www.brattleborotv.org/channel-1079-livestream
Facebook Live: https://www.facebook.com/brattleborotv
AGENDA
(please note that all times are approximate)
1. CONVENE REGULAR MEETING (6:15 PM)
2. APPROVE MINUTES – October 30, 2024 and November 5, 2024
3. CHAIR’S REMARKS
4. MANAGER’S COMMENTS
5. SELECTBOARD COMMENTS AND COMMITTEE REPORTS
6. PUBLIC PARTICIPATION (6:25 PM)
7. CONSENT AGENDA (6:30 PM)
A. Red Clover Rovers Turkey Trot – Authorize Parade Permit
B. Winston Prouty Center for Child and Family Development – Authorize Limited Event Permit
C. Pleasant Valley Water Treatment Facility Loan Amendment – Approve $2,000,000 Loan Amendment
D. Snow Removal – Accept Bid
E. Global Warming Solutions Fund for Solar Engineering – Approve Use
F. Clean Energy Tax Credit
G. Additional Funds for Avenu Land Record Digitizing Project – Approve
8. NEW BUSINESS (6:45 PM)
A. Announce Committee Vacancies (6:45 PM)
B. Windham and Windsor Housing Trust on the Chalet Project – Update (6:50 PM)
C. Solid Waste Program Decision (7:10 PM)
D. Review FY26 Open House Feedback and Budget Alternates (8:00 PM)
9. CORRESPONDENCE/FYI
A. Warrants
10. MEETINGS
See Town Calendar
11. ADJOURNMENT (8:45 PM)
…
MEMORANDUM
To: Selectboard
From: John Potter, Town Manager
Re: Administrative Report
Date: November 15, 2024
———————————————————————————————————————————–
The following will summarize the proposed motions for the regular Selectboard meeting on
Tuesday, November 15, 2024. The Board will convene the regular meeting at 6:15 pm in the
Selectboard Meeting Room and on Zoom. All times listed below are approximate, and interested
parties should monitor the meeting if they do not want to miss an agenda item.
Join the meeting from a computer, tablet, or smartphone, using this link:
https://us02web.zoom.us/j/86067892659
The “Meeting ID” for this meeting is:
860 6789 2659
Passcode: 12261753
You also can call in using your telephone
by dialing any of these toll-free numbers in the United States:
833-548-0282
877-853-5247
888-788-0099
833-548-0276
(use *6 to Mute/Unmute, *9 to raise Hand)
The meeting also will be carried live on BCTV:
On Cable TV: Channel 1079
Streaming Online: https://www.brattleborotv.org/channel-1079-livestream
Facebook Live: https://www.facebook.com/brattleborotv
7. CONSENT AGENDA
A. Red Clover Rovers Turkey Trot – Authorize Parade Permit
B. Winston Prouty Center for Child and Family Development – Authorize Limited Event
Permit
C. Pleasant Valley Water Treatment Facility Loan Amendment – Approve $2,000,000
Loan Amendment
D. Snow Removal – Accept Bid
E. Global Warming Solutions Fund for Solar Engineering – Approve Use
F. Clean Energy Tax Credit
G. Additional Funds for Avenu Land Record Digitizing Project – Approve
In a memorandum dated November 15, 2024 Town Manager John Potter discusses the parade permit request for the Red Clover Rovers’ Turkey Trot. No street closures are necessary. By approving the Consent Agenda, the Board will approve a parade permit for the Red Clover Rovers’ Turkey Trot race to be held on Thursday, November 28, 2024.
In a memorandum dated November 19, 2024 Town Clerk Hilary Francis discusses the Winston Prouty Center for Child Development’s application for a limited event permit for a bingo fundraising event on Friday, December 13, 2024. The event will be open to the public from 5:00pm to 8:00pm, but they are requesting the permit from 8:00am to 10:00pm to allow for delivery, set-up and clean-up. Mr. Gussin will be present to address the Board, should this item be pulled from the Consent Agenda. By approving the Consent Agenda, the Board will approve the Limited Event Permit for the Winston Prouty Center for Child and Family Development’s bingo fundraising event scheduled for Friday, December 13, 2024.
In a memorandum dated November 14, 2024 DPW Director Dan Tyler discusses the $2,000,000 loan amendment request for the Pleasant Valley Water Treatment Facility project. The funding of the project has been split over several funding cycles with the state, and this is the final adjustment to bring the project in line with the full $14.5 million, with subsidies, approved by the Water Investment Division. By approving the Consent Agenda, the Board will approve the $2-million ($2,000,000) loan amendment to the Pleasant Valley Water Treatment Facility loan RF3-403-3.2 and sign pages 4, 11, 14 of the loan agreement.
In a memorandum dated November 8, 2024 DPW Director Dan Tyler discusses the Parking Lot Snow Removal Bid process and recommends the Town approve the award to Slate Rock Timber and Bellco Excavation, the same arrangement as last year. By approving the Consent Agenda, the Board will approve the award of the 2024/2025 winter snow removal of Elm Street, Spring Street/Central Station and Station 2 to Slate Rock Timber and the Municipal Center, Preston, Harmony, Harris, Gibson Aiken Center, High Grove, Transportation Center and Police Department to Bellco Excavation.
In a memorandum dated November 1, 2024 Sustainability Coordinator Stephen Dotson requests Selectboard approval to use the Global Warming Solutions Fund to employ a structural engineer to perform certification of the weight capacity of the roofs at the Gibson Aiken Center and Brooks Memorial Library. Anticipated cost is not to exceed $7,000. By approving the Consent Agenda, the Board will approve of the Town of Brattleboro using funds from the Global Warming Solutions Fund to employ a structural engineer (SCT Engineering, located at 189 Jordan Rd., Keene, NH) to perform certifications of the weight capacity of the roofs at the Gibson Aiken Center and Brooks Memorial Library.
In a memorandum dated October 31, 2024 Sustainability Coordinator Stephen Dotson discusses the “Elective Pay” program, a part of the Inflation Reduction Act (IRA), that is now open to tax-exempt and government entities to either be reimbursed directly by the IRS for the total value of certain tax credits or transfer/sell the credits to other entities. He also discusses the ways in which this program can benefit the Town. By approving the Consent Agenda, the Board will approve of the Town of Brattleboro utilizing federal tax credits for future investments in renewable energy generation, electric vehicles, energy storage, and electric vehicle charging stations.
In a memorandum dated November 19, 2024 Town Clerk Hilary Francis discusses a land records digitizing project that was approved last year by the Selectboard. During the process it was discovered that the assumed number of pages per document by contractor Avenu was inaccurate and an additional fee of $15,000 was negotiated. By approving the Consent Agenda, the Board will approve additional funds, in the amount of $15,000, to fulfill the contract with Avenu Insights & Analytics that was approved on September 19, 2023 in the amount of $51,108.48, to digitize and make available online the Brattleboro Land Records dating back to the early 1800’s. The new total amount for this project will then be $66,108.48 funded completely from the Special Restoration Fund.
POTENTIAL MOTION: TO ACCEPT THE CONSENT AGENDA, AS PRESENTED.
8. NEW BUSINESS (6:35 PM)
A. Announce Committee Vacancies (6:45 PM)
The Board is asked to announce vacancies for various Town boards and committees.
POTENTIAL MOTION: NO MOTION REQUIRED FOR THIS ITEM.
B. Windham and Windsor Housing Trust on the Chalet Project – Update (6:50 PM)
In a memorandum dated November 15, 2024 Town Manager John Potter discusses the Windham and Windsor Housing Trust’s (WWHT) Chalet Project in West Brattleboro and informs the Board and the public that representatives from WWHT will be in the meeting to make a presentation on the project.
POTENTIAL MOTION: NO MOTION REQUIRED FOR THIS ITEM.
C. Solid Waste Program Decision (7:10 PM)
In a memorandum dated November 15, 2024, Assistant Town Manager Patrick Moreland discusses the Town’s work exploring options for a Solid Waste Program. He presents several options and informs the board that staff recommend proceeding with option B.
POTENTIAL MOTION: TO AUTHORIZE THE TOWN MANAGER TO FINALIZE AND EXECUTE A FIVE-YEAR CONTRACT WITH CASELLA WASTE SYSTEMS, INC. FOR SOLID WASTE COLLECTION AND DISPOSAL SERVICES FOR THE CURBSIDE COLLECTION PROGRAM, THE DOWNTOWN PUBLIC TRASH AND RECYCLING CANS, AND FOR ALL MUNICIPAL FACILITIES TO BEGIN JANUARY 1, 2025, CONSISTENT WITH OPTION B, AS PRESENTED.
D. Review FY26 Open House Feedback and Budget Alternates (8:00 PM)
In a memorandum dated November 15, 2024, Town Manager John Potter discusses the information gathered during the FY26 Budget Open House, as well as the FY26 General Fund Budget Alternates identified so far, and next steps.
POTENTIAL MOTION: NO MOTION REQUIRED FOR THIS ITEM.
