At their first regular June meeting, the Brattleboro Selectboard will hire two outside security firms to patrol parts of downtown.
They will also discuss utility budgets, financial software, traffic safety, and committee vacancies. You might be able to bring up other items not on the agenda if the Chair allows.
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The Brattleboro Selectboard will meet on Tuesday, June 6, 2023 at 5:15pm and is expected to enter immediately into executive session to discuss contracts and labor relations agreements with employees. The Selectboard will reconvene the business part of the meeting at 6:15pm in the Selectboard Meeting Room at the Municipal Center at 230 Main Street. The public may also participate in the meeting over Zoom. The attached agenda contains information on how to access the meeting remotely, including the required “passcode.” ASL interpreters will be available for deaf and hard-of-hearing community members.
Jessica Sticklor (she/her/hers)
Executive Assistant
Town of Brattleboro
230 Main Street, Suite 208
Brattleboro, VT 05301
(802) 251 – 8115
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BRATTLEBORO SELECTBOARD
TUESDAY, JUNE 6, 2023
SELECTBOARD MEETING ROOM + ZOOM
EXECUTIVE SESSION – 5:15 PM
REGULAR MEETING – 6:15 PM
The physical location for this meeting will be the Selectboard Meeting Room at the Municipal Center at
230 Main Street.
If you join the meeting from your computer, tablet, or smartphone, please use this link:
https://us02web.zoom.us/j/86067892659
The “Meeting ID” for this meeting is:
860 6789 2659
Passcode: 12261753
You also can call in using your telephone
by dialing any of these toll-free numbers in the United States:
833-548-0282
877-853-5247
888-788-0099
833-548-0276
(*6 Mute/Unmute – *9 Raise Hand)
The meeting also will be carried live on BCTV:
On Cable TV: Channel 1079
Streaming Online: https://www.brattleborotv.org/channel-1079-livestream
Facebook Live: https://www.facebook.com/brattleborotv
AGENDA
(please note that all times are approximate)
1. CONVENE REGULAR MEETING (6:15 PM)
2. APPROVE MINUTES – May 16, 2023
3. CHAIR’S REMARKS
4. MANAGER’S COMMENTS
5. SELECTBOARD COMMENTS AND COMMITTEE REPORTS
6. PUBLIC PARTICIPATION (6:25 PM)
7. CONSENT AGENDA (6:40 PM)
A. Dog Warrant
B. Crack Seal Bid Award
C. Retreat Pump Station Bid Award
D. 2023 Bureau of Justice Assistance Vest Grant – Authorize Application
E. Heart Rose Club First Class Liquor License and Entertainment License – Approve
8. NEW BUSINESS (6:45 PM)
A. Security Services for Town Facilities (6:45 PM)
B. Financial Software (7:25 PM)
C. Williams-Western Intersection Recommendation from Traffic Safety Committee (7:40 PM)
D. Preliminary Utility Fund Budget (7:55 PM)
(i) FY24 Budget
(ii) FY24 Capital
(iii) Utility Fund Cash Reconciliation
(iv) Rate Discussion
E. Authorize Applications to Bond Bank (8:25 PM)
F. Preliminary Parking Fund Budget (8:40 PM)
(i) FY24 Budget
(ii) FY24 Capital
(iii) Parking fund Cash Reconciliation
G. Announce Committee Vacancies (9:15 PM)
9. CORRESPONDENCE/FYI
A. Warrants
10. MEETINGS
See Town Calendar
11. ADJOURNMENT (9:20 PM)
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MEMORANDUM
To: Selectboard
From: John Potter, Town Manager
Re: Administrative Report
Date: June 2, 2023
———————————————————————————————————————————–
The following will summarize the proposed motions for the regular Selectboard meeting on
Tuesday, June 6, 2023. The Board will convene the regular meeting at 6:15pm in the Selectboard
Meeting Room and on Zoom. All times listed below are approximate, and interested parties should
monitor the meeting if they do not want to miss an agenda item.
Join the meeting from a computer, tablet, or smartphone, using this link:
https://us02web.zoom.us/j/86067892659
The “Meeting ID” for this meeting is:
860 6789 2659
Passcode: 12261753
You also can call in using your telephone
by dialing any of these toll-free numbers in the United States:
833-548-0282
877-853-5247
888-788-0099
833-548-0276
(use *6 to Mute/Unmute, *9 to raise Hand)
The meeting also will be carried live on BCTV:
On Cable TV: Channel 1079
Streaming Online: https://www.brattleborotv.org/channel-1079-livestream
Facebook Live: https://www.facebook.com/brattleborotv
7. CONSENT AGENDA (6:40 PM)
A. Dog Warrant
B. Crack Seal Bid Award
C. Retreat Pump Station Bid Award
D. 2023 Bureau of Justice Assistance Vest Grant – Authorize Application
E. Heart Rose Club First Class Liquor License and Entertainment License – Approve
The Selectboard is asked to approve the annual dog warrant to enforce the requirement that all dogs in the Town of Brattleboro be vaccinated and licensed. The required statutory language is in the warrant, including reference to humane destruction of animals that have not been licensed by their owners. However, the Town has never exercised that authority and has no intention of exercising that authority in the enforcement of the 2023 licenses.
The list of currently unlicensed dogs is included in the Selectboard’s notebooks for this meeting. Since payments and documentation are still being received by the Town Clerk’s Office, staff will provide an updated list on the day of the meeting.
In a memorandum dated May 22, 2023 DPW Director Dan Tyler discusses the Crack Seal Project and Bid award. The project includes providing and placing approximately 3200 gallons of crack sealing material as a pavement preservation measure. DPW recommends accepting the bid from Sealcoating Inc. DBA Indus for $44,710.00. The project will be funded through the budgeted capital paving funds.
In a memorandum dated May 25, 2023, DPW Director Dan Tyler discusses the Retreat Pump Station Replacement project located on the shore of Retreat Meadows. Aldrich & Elliot, PC developed the design for the replacement and executed the bid process. They reviewed the bids and provided the attached feedback. Three bids were received and DPW recommends accepting the bid from the low bidder and recommended contractor, Daniels Construction, Inc. of Ascutney, VT, in the amount of $856,100.
In a memorandum dated May 12, 2023 Town Accountant Kim Ellison requests that the Selectboard approve the Police Department’s application for a $2,412.00 Patrick Leahy Bulletproof Vest Grant from the Bureau of Justice Assistance to pay for 4 bulletproof vests.
In a memorandum dated June 6, 2023 Town Clerk Hilary Francis explains that the Heart Rose Club located at 11 Green Street is applying for a First Class Liquor License and an Annual Entertainment License for the main floor of the building. Their entertainment License is for indoors and will mostly be acoustic, DJs and orchestras. Nothing will be amplified. Town staff has reviewed the application and recommends approval. Ms. Cheney will be present at the Selectboard meeting to address any questions the Board may have if returned from the Consent Agenda.
POTENTIAL MOTION: TO ACCEPT THE CONSENT AGENDA, AS PRESENTED.
8. NEW BUSINESS (6:55 PM)
A. Security Services for Town Facilities (6:45 PM)
In a memorandum dated June 2, 2023 Police Chief Norma Hardy discusses security concerns at the Brattleboro Transportation Center (BTC), Library, Recreation Center and Municipal Center and recommends that unarmed, private security would help ease the public’s safety concerns and promote greater safety in these areas. Hardy recommends hiring Securitas for $39 per hour for a total of $2,184 per week for coverage at the BTC and Hill Street Security for $35 per hour for a total of $1960 per week to work the Library, Municipal Center and Recreation Center.
POTENTIAL MOTION: TO AUTHORIZE TOWN STAFF TO ENGAGE PRIVATE SECURITY FROM SECURITAS FOR $39 PER HOUR FOR A TOTAL OF $2184 A WEEK FOR THE BRATTLEBORO TRANSPORTATION CENTER AND HILL STREET SECURITY FOR $35 PER HOUR FOR A TOTAL OF $1960 PER WEEK FOR THE BROOKS MEMORIAL LIBRARY, RECREATION CENTER AND MUNICIPAL CENTER.
B. Financial Software (7:25 PM)
In a memorandum dated June 1, 2023 Finance Director Kimberly Frost discusses the Town’s need for new, updated financial software. Town staff, the Selectboard and the Town’s RTM Finance Committee have acknowledged the need for updated financial software. This transition could be funded from a better-than-budget performance in the FY23 General Fund Budget and a proportional share from the Utilities Fund. The Board is not asked to decide on this matter now but following this discussion, Town staff plan to return to the Board on June 20, 2023 with more information and a request.
NO MOTION IS REQUIRED ON THIS ITEM.
C. Williams-Western Intersection Recommendation from Traffic Safety Committee (7:40 PM)
In a memorandum dated May 26, 2023 Planning Director Sue Fillion, on behalf of the Traffic Safety Committee (TSC), discusses the history of and potential solutions to traffic safety issues around the Western Avenue and William Street Intersection. After continued complaints regarding traffic in this area, the TSC recommends that an intersection study should be completed by a traffic engineer who looks at various alternative improvement concepts and includes cost analysis of the various concepts.
POTENTIAL MOTION: TO AUTHORIZE TOWN STAFF TO COMMISSION A STUDY COMPLETED BY A TRAFFIC ENGINEER TO LOOK AT VARIOUS ALTERNATIVE IMPROVEMENT CONCEPTS AT THE WESTERN AVENUE AND WILLIAM STREET INTERSECTION.
D. Preliminary Utility Fund Budget (7:55 PM)
In a memorandum dated June 2, 20223 Town Manager John Potter presents the proposed FY24 Utility Fund Budget. In addition, the memo discusses cash reconciliation and potential utility rates for FY24.
NO MOTION IS REQUIRED ON THIS ITEM.
E. Authorize Applications to Bond Bank (8:25 PM)
In a memorandum dated May 8, 2023 DPW Director Dan Tyler discusses the Phase 1 Water System Improvement Project and various financing opportunities. Bond approval was received by RTM on March 25, 2023. Tyler also discusses the three potential loan
applications related to this project. Town staff requests the Board’s authorization to apply for three Drinking Water State Revolving Loan Fund applications.
POTENTIAL MOTION: TO APPROVE AND SIGN THREE DRINKING WATER STATE REVOLVING LOAN FUND (DWSRF) LOAN APPLICATIONS FOR PHASE 1 WATER SYSTEM IMPROVEMENT, WATER TREATMENT FACILITY ADDITION FUNDING AND A LEAD SERVICE LINE INVENTORY.
F. Preliminary Parking Fund Budget (8:40 PM)
In a memorandum dated June 1, 2023, Finance Director Kimberly Frost discusses the FY24 Parking Fund Budget.
NO MOTION IS REQUIRED ON THIS ITEM.
G. Announce Committee Vacancies (9:15 PM)
The Board is asked to announce various Town committee and board vacancies. These vacancies incorporate all board and committee seats that will expire on June 30, 2023.
NO MOTION IS REQUIRED ON THIS ITEM
