Brattleboro Selectboard Meeting Agenda and Notes – July 19, 2022

The Brattleboro Selectboard will meet Tuesday, for the most part, to finish what wasn’t completed at their previous meeting. The consent agenda has been updated, but just about everything else is the same.

Of note this week is the change to the item “Resolution on a Woman’s Right to Choose” which is now presented as “Resolution on a Pregnant Persons Access to Abortion,” and that an EMS Update by the Assistant Fire Chief has been added.  You can choose to bring up other items not on the agenda during public participation.

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The Brattleboro Selectboard will meet on Tuesday, July 19, 2022, at 5:15pm for Committee Interviews. The Selectboard will reconvene the business part of the meeting at 6:15pm in the Selectboard Meeting Room at the Brattleboro Municipal Center at 230 Main Street. Everyone will be required to maintain social distance. The public is encouraged to participate in the meeting over Zoom. The attached agenda contains information on how to access the meeting remotely, including the required “passcode.”  ASL interpreters will be available for deaf and hard-of-hearing community members.

Jessica Sticklor (she/her/hers)

Executive Assistant

Town of Brattleboro

230 Main Street, Suite 208

Brattleboro, VT 05301

(802) 251 – 8115

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BRATTLEBORO SELECTBOARD

TUESDAY, JULY 19, 2022

SELECTBOARD MEETING ROOM + ZOOM

COMMITTEE INTERVIEWS – 5:15PM

REGULAR MEETING – 6:15PM

The physical location for this meeting will be the Selectboard Meeting Room at the Municipal Center at 230 Main Street.

If you join the meeting from your computer, tablet, or smartphone, please use this link:

https://us02web.zoom.us/j/86067892659

The “Meeting ID” for this meeting is:

860 6789 2659

Passcode: 12261753

You also can call in using your telephone

by dialing any of these toll-free numbers in the United States:

833-548-0282

877-853-5247

888-788-0099

833-548-0276

or you can access a list of non-toll-free numbers

for locations around the world using this link:

https://us02web.zoom.us/u/k2Hdbk6mA

The meeting also will be carried live on BCTV:

On Cable TV: Channel 1085 or Channel 10

Streaming Online: https://www.brattleborotv.org/channel-10-stream

Facebook Live: https://www.facebook.com/brattleborotv

AGENDA

1. CONVENE REGULAR MEETING

2. APPROVE MINUTES – June 21 and July 5, 2022

3. CHAIR’S REMARKS

4. MANAGER’S COMMENTS

5. SELECTBOARD COMMENTS AND COMMITTEE REPORTS

6. PUBLIC PARTICIPATION

7. CONSENT AGENDA

A. Service Truck #106 – Authorize Purchase as Water & Sewer Commissioners

B. Appointment of Town Treasurer – Kimberly Frost

C. Vermont Department of Libraries ARPA Grant – Accept and Appropriate

8. NEW BUSINESS

A. Resolution to Protect a Pregnant Person’s Access to Abortion – Discussion

B. EMS Update – Discussion

C. Medical Director Services Agreement – Ratify Agreement

D. Ordinance Amendment Chapter 18 – First Reading

E. Monthly Financial Report

F. Interim Town Manager – Approve Contract

G. Authorize Street Name – Red Tail Lane

H. Committee Appointments

9. CORRESPONDENCE/FYI

A. Warrants and Department Reports

10. MEETINGS

See Town Calendar

11. ADJOURNMENT

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MEMORANDUM

To: Selectboard

From: Patrick Moreland, Interim Town Manager

Re: Administrative Report

Date: July 15, 2022

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The following will summarize the proposed motions for the Selectboard meeting on Tuesday, July 19, 2022. The Board will then convene at 5:15pm for committee interviews. The Board will reconvene the business meeting at 6:15pm in the Selectboard Meeting Room and on Zoom.

Join the meeting from a computer, tablet, or smartphone, using this link:

https://us02web.zoom.us/j/86067892659

The “Meeting ID” for this meeting is:

860 6789 2659

Passcode: 12261753

You also can call in using your telephone

by dialing any of these toll-free numbers in the United States:

833-548-0282

877-853-5247

888-788-0099

833-548-0276

or you can access a list of non-toll-free numbers

for locations around the world using this link:

https://us02web.zoom.us/u/k2Hdbk6mA

The meeting will be carried live on BCTV:

On Cable TV: Channel 1085 or Channel 10

Streaming Online: https://www.brattleborotv.org/channel-10-stream

Facebook Live: https://www.facebook.com/brattleborotv/

7. CONSENT AGENDA

A. Service Truck #106 – Authorize Bid

B. Appointment of Town Treasurer

C. Vermont Department of Libraries ARPA Grant – Accept and Appropriate

In a memorandum dated July 8, 2022 Public Works Director Dan Tyler explains that DPW is seeking approval to award the Utilities Division service truck bid to McGee Chrysler, Dodge, Jeep, Ram, Fiat of Springfield, VT. This bid is for the replacement of the Utilities Division #106 truck that is part of the Long-Term Capital Replacement Plan. The Town received one bid from McGee Chrysler, Dodge, Jeep, Ram, Fiat for $36,877, which reflects a trade-in value of $34,000 for the existing service truck. The list price for this truck is $73,477. Pricing also included an optional 7-year/100,000-mile extended warranty, which is an addition $3,250. The total price for the replacement truck and the extended warranty is $40,127. The Department of Public Works recommends accepting the bid from McGee Chrysler, Dodge, Jeep, Ram, Fiat, including the extended warranty.

The Selectboard is asked for formally appoint Finance Director Kimberly Frost as Town Treasurer, effective July 19, 2022, for a term to end March 19, 2023.

The Board is asked to accept and appropriate a grant of $5,911.21 in ARPA funds from the Institute of Museum and Library Services, through the Vermont Department of libraries. These funds will be used to purchase two OWL cameras for remote/hybrid meetings, two large food dehydrators and additional print resources to enhance the libraires collection.

POTENTIAL MOTION: TO ACCEPT THE CONSENT AGENDA, AS PRESENTED.

8. NEW BUSINESS

A. Resolution on a Pregnant Persons Access to Abortion – Discussion

A resolution in support of a Pregnant Persons Access to Abortion has been offered by Selectboard member Jessica Gelter. The Board is asked to consider the issue in light of the recent Supreme Court Decision and to review the Resolution included in the Meeting Materials. It is uncertain if the Board will act on the resolution on July 19, or if further work on the resolution will be required in light of the discussion. It is expected therefore that the resolution might not be acted upon until a future Selectboard Meeting.

POTENTIAL MOTION: TBD

B. EMS Update – Discussion

In a memorandum dated July 19, 2022, Assistant Fire Chief Charles Keir, provides an update on the Town’s EMS activities. This update represents the first twelve days (July 1, 2022 – July 12, 2022) of this EMS model. Assistant Fire Chief Charles Keir will be at the meeting to speak on this item.

NO ACTION REQUIRED AT THIS TIME.

C. Medical Director Services Agreement – Ratify Agreement

In a memorandum dated July 12, 2022, Interim Town Manager Patrick Moreland explains that this item was on the 07-05-22 Selectboard agenda, but it was pulled due to time constraints in that meeting. The Board is now asked to ratify the Interim Town Manager’s decision to execute a contrast for EMS Medical Oversight services in the amount of $16,980.48 with Mary Hitchcock Memorial Hospital and Dartmouth-Hitchcock Clinic. In a memorandum dated June 27, 2022, Fire Chief Leonard Howard III, discusses the Medical Director Services Agreement. The Fire Department currently receives two hours of medical director services a month at no charge, but with the Department becoming a paramedic level service, Dartmouth Hitchcock Medical Center in coordination with District 13’s medical director requires eight hours of medical director service a month.

POTENTIAL MOTION: TO RATIFY THE TOWN MANAGER’S DECISION TO EXECUTE A ONE YEAR AGREEMENT FOR MEDICAL DIRECTOR SERVICES WITH MARY HITCHCOCK HOSPITAL & DARTMOUTH HITCHCOCK CLINIC IN THE AMOUNT OF $16,980.48.

D. Ordinance Amendment Chapter 18 – First Reading

In a memorandum dated June 28, 2022 Interim Town Manager Patrick Moreland reports that Town staff are asking the Board to clarify in Ordinance Amendment 18, the long- standing practice of having the Superintendent authorize all residential and commercial applications to the wastewater system. Staff also seeks to clarify the expectation that all industrial allocations will be considered directly by the Selectboard. Staff also recommends a new pricing system that increases the cost of discharge for those customers with a State Wastewater Pre-treatment Discharge permit, for each occurrence within a 30-day billing cycle where the quality of the discharge exceeds the permitted limits. The Board is asked to conduct a first reading of the Brattleboro Code of Ordinances Chapter 18, Water & Sewers, Article 1, In General, Section 18-3, Public Utilities Superintendent, and to Section 18-5, Billing, Payment, Penalties and Interest.

NO ACTION REQUIRED AT THIS TIME.

E. Monthly Financial Report

The Monthly Financial Report through May is included in the Selectboard’s backup materials for this meeting, along with a summary memorandum dated July 8, 2022, from Finance Director Kimberly Frost.

POTENTIAL MOTION: TO ACCEPT THE MONTHLY FINANCIAL REPORT AS PRESENTED.

F. Interim Town Manager – Approve Contract

The Board is asked to approve the Employment Agreement between the Town of Brattleboro and Patrick Moreland, to serve as Interim Town Manager.

POTENTIAL MOTION: TO APPROVE THE EMPLOYMENT AGREEMENT BETWEEN THE TOWN OF BRATTLEBORO AND PATRICK MORELAND, TO SERVE AS INTERIM TOWN MANAGER.

G. Authorize Street Name – Red Tail Lane

In a memorandum dated July 5, 2022, Planning Technician and E911 Coordinator Stephen Hayes writes that following the Development Review Board’s approval of a permit application for a subdivision for construction of a new single-family home on a new parcel, a new legal address was needed for the future homesite. A new assigned address would bring the number of unique E911 addresses accessed by a single unnamed private drive to three, the threshold at which state E911 policy requires the assignment of a new street name. He recommends the approval of a change of street name for an existing private driveway access tax map parcels 00235171.200, 00235171.300 and 00235171.400, currently serving legal E911 addresses 89 and 91 Greenleaf Street, to “Red Tail Lane.

POTENTIAL MOTION: TO APPROVE A CHANGE OF STREET NAME FOR AN EXISTING PRIVATE DRIVEWAY ACCESS CURRENTLY SERVING LEGAL E911 ADDRESSES 89 AND 91 GREENLEAF STREET, TO “RED TAIL LANE.”

H. Committee Appointments

The Board is asked to appoint members to various Town committees, boards, and in-house positions, filling positions that either are already vacant or would become vacant on July 1, 2022.

POTENTIAL APPOINTMENTS: TBD