A rather routine agenda awaits the “new” Brattleboro Selectboard at their first regular meeting of April 2022. A liquor license, lease agreements, board goals and assignments, and loans. The board will also discuss raising the fee for recycling.
You can bring up other items not on this agenda during public participation.
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The Brattleboro Selectboard will meet on Tuesday, April 5 , 2022, at 5:30pm and is expected to enter immediately into executive session to discuss contracts and the appointment, employment or evaluation of a public officer or employee. The Selectboard will reconvene the business part of the meeting at 6:15pm in the Selectboard Meeting Room at the Brattleboro Municipal Center at 230 Main Street. Everyone will be required to maintain social distance. The public is encouraged to participate in the meeting over Zoom. The attached agenda contains information on how to access the meeting remotely, including the required “passcode.” ASL interpreters will be available for deaf and hard-of-hearing community members.
Best,
Jessica Sticklor (she/her/hers)
Executive Assistant
Town of Brattleboro
230 Main Street, Suite 208
Brattleboro, VT 05301
(802) 251 – 8115
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BRATTLEBORO SELECTBOARD
TUESDAY, APRIL 5, 2022
SELECTBOARD MEETING ROOM+ ZOOM
EXECUTIVE SESSION – 5:30PM
REGULAR MEETING – 6:15PM
The physical location for this meeting will be the Selectboard Meeting Room at the Brattleboro Municipal
Center (230 Main Street), where everyone will be required to maintain social distance. The public is
encouraged to attend and participate in this meeting using Zoom.
If you join the meeting from your computer, tablet, or smartphone, please use this link:
https://us02web.zoom.us/j/86067892659
The “Meeting ID” for this meeting is:
860 6789 2659
Passcode: 12261753
You also can call in using your telephone
by dialing any of these toll-free numbers in the United States:
833-548-0282
877-853-5247
888-788-0099
833-548-0276
or you can access a list of non-toll-free numbers
for locations around the world using this link:
https://us02web.zoom.us/u/k2Hdbk6mA
The meeting also will be carried live on BCTV:
On Cable TV: Channel 1085 or Channel 10
Streaming Online: https://www.brattleborotv.org/channel-10-stream
Facebook Live: https://www.facebook.com/brattleborotv
AGENDA
1. CONVENE REGULAR MEETING
2. APPROVE MINUTES – March 15, 2022 and March 21, 2022
3. CHAIR’S REMARKS
4. MANAGER’S COMMENTS
5. SELECTBOARD COMMENTS AND COMMITTEE REPORTS
6. PUBLIC PARTICIPATION
7. CONSENT AGENDA
A. VTrans Financial Plan
B. VTrans Certificate of Compliance
C. Cardiac Monitor Replacement – Authorize Purchase
D. Police Governor’s Highway Safety Grant – Accept and Appropriate
8. LIQUOR COMMISSIONERS
A. The Porch Too – First Class Liquor License and Seasonal Third Class Liquor License
9. UNFINISHED BUSINESS
A. Prohibition of Alcoholic Beverages on Town Property – Second Reading and Possible Adoption of Proposed Ordinance Amendment
10. NEW BUSINESS
A. Permanent Placement of the Harris Hill Ski Jump Sculpture – Discussion
B. 47 Flat Street – Authorize Loan Enhancement
C. Selectboard Goals – Initial Discussion
D. Selectboard Rules for Conduct of Meetings and Hearings – Annual Re-Adoption
E. Warrants – Rotation Schedule for Weekly Review and Signing
F. Annual Selectboard Appointments – Committees and Boards
G. Brattleboro Transportation Center – Authorize Short Term Lease Agreements
H. Potential Recycling Transportation Fee Increase
11. CORRESPONDENCE/FYI
A. Warrants and Correspondence
12. MEETINGS
See Town Calendar
13. ADJOURNMENT
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MEMORANDUM
To: Selectboard
From: Patrick Moreland, Assistant Town Manager
Re: Administrative Report
Date: April 1, 2022
———-
The following will summarize the proposed motions for the Selectboard meeting on Tuesday, April 5, 2022. The Board will meet in executive session at 5:30pm to discuss contracts and the appointment or employment or evaluation of a public officer or employee. The Board will reconvene the business meeting at 6:15pm in the Selectboard Meeting Room and on Zoom. The public is strongly encouraged to attend and participate on Zoom. People who choose to attend the meeting in-person will be required to adhere to social distancing.
Join the meeting from a computer, tablet, or smartphone, using this link:
https://us02web.zoom.us/j/86067892659
The “Meeting ID” for this meeting is:
860 6789 2659
Passcode: 12261753
You also can call in using your telephone
by dialing any of these toll-free numbers in the United States:
833-548-0282
877-853-5247
888-788-0099
833-548-0276
or you can access a list of non-toll-free numbers
for locations around the world using this link:
https://us02web.zoom.us/u/k2Hdbk6mA
The meeting will be carried live on BCTV:
On Cable TV: Channel 1085 or Channel 10
Streaming Online: https://www.brattleborotv.org/channel-10-stream
Facebook Live: https://www.facebook.com/brattleborotv/
7. CONSENT AGENDA
A. VTrans Financial Plan
B. VTrans Certificate of Compliance
C. Cardiac Monitor Replacement – Authorize Purchase
D. Police Governor’s Highway Safety Grant – Accept and Appropriate
In a memorandum dated March 21, 20222 Department of Public Works Director Dan Tyler encloses the VTrans Annual Financial Plan, which is required to be submitted to VTrans 60 days after the adoption of a municipal budget.
In a memorandum dated March 21, 2022, Public Works Director Dan Tyler encloses the VTrans Annual Certificate of Compliance which is required to ensure eligibility for possible Class II roadway and structure funds.
In a memorandum dated March 24, 2022, Fire Chief Leonard Howard recommends that the Board ratify the Town Manager’s decision to execute a contract with Zoll Medical Corporation of Chelmsford, MA for $140,0000, which will be paid in four equal installments of $35,000 per year.
In a memorandum dated March 21, 2022, Police Chief Norma Hardy recommends that the Board accept and appropriate a Governor’s Highway Safety Grant, initially in the amount of $6,000 for Occupant Protection, Distracted Driving and DUI Enforcement and to authorize the Police Department to accept additional funding under this same grant agreement as warranted by Brattleboro Police Department’s participation in the Windham County Highway Safety Taskforce.
POTENTIAL MOTION: TO ACCEPT THE CONSENT AGENDA, AS PRESENTED.
8. LIQUOR COMMISSIONERS
A. The Porch Too – First Class Liquor License and Seasonal Third Class Liquor License
In a memorandum dated March 18, 2022, Town Clerk, Hilary Francis states that the Porch Too, located at 648 Putney Road, is seeking a First Class Liquor License and a Seasonal Third Class Liquor License. Staff recommends approving this application request. Ms. Gretchen Hardy will be present at the Selectboard meeting to address any questions the Board might have.
POTENTIAL MOTION: TO APPROVE A FIRST CLASS LIQUOR LICENSE AND A SEASONAL THIRD CLASS LIQUOR LICENSE TO THE PORCH TOO LOCATED AT 648 PUTNEY ROAD.
9. UNFINISHED BUSINESS
A. Prohibition of Alcoholic Beverages on Town Property – Second Reading and Possible Adoption of Proposed Ordinance Amendment
In a memorandum dated March 14, 2022, Assistant Town Manager Patrick Moreland discusses a recommended amendment to the Brattleboro Code of Ordinances, Chapter 1.5, Article II, Section 16-17, regarding exceptions to the ordinance regulating the consumption of alcoholic beverages on Town and School property. The Selectboard is asked to conduct a second reading and possibly adopt the proposed ordinance amendment.
POTENTIAL MOTION: TO ADOPT THE ORDINANCE CHANGE FOR CHAPTER 1.5, ARTICLE II, SECTION 16-17 REGARDING EXCEPTIONS TO THE ORDINANCE REGULATING THE CONSUMPTION OF ALCOHOLIC BEVERAGES ON TOWN AND SCHOOL PROPERTY.
10. NEW BUSINESS
A. Permanent Placement of the Harris Hill Ski Jump Sculpture – Discussion
In a memorandum dated March 24, 2022, Assistant Town Manager Patrick Moreland discusses the potential permanent placement of the Harris Hill Ski Jump Sculpture. He recommends that the Board direct staff to develop and execute a maintenance agreement with the Harris Hill Association for year-round installation of the existing ski jumper sculpture.
POTENTIAL MOTION: TO AUTHORIZE STAFF TO DEVELOP AND EXECUTE A MAINTENANCE AGREEMENT WITH THE HARRIS HILL ASSOCIATION FOR A YEAR- ROUND INSTALLATION OF THE EXISTING SKI JUMPER SCULPTURE.
B. 47 Flat Street – Authorize Loan Enhancement
In a memorandum dated March 28, 2022, Assistant Town Manager, Patrick Moreland discusses the 47 Flat Street Project, which proposes to actively reuse a long-vacant downtown building to bring fifteen new affordable housing units in downtown Brattleboro. Moreland recommends that the Board increase the loan amount from $150,000 to $300,000 from the Town’s Revolving Loan Fund to Community Development Support, Inc., contingent upon the Town executing a grant agreement with VCDP for the 47 Flat Street Project, with the following terms: a thirty year note at 1% interest, with interest-only payments for the first twelve months.
POTENTIAL MOTION: TO INCREASE THE LOAN AMOUNT FROM THE TOWN’S REVOLVING LOAN FUND FROM $150,000 TO $300, 000 TO COMMUNITY DEVELOPMENT SUPPORT, INC., CONTINGENT UPON THE TOWN EXECUTING A GRANT AGREEMENT WITH VCDP FOR THE 47 FLAT STREET PROJECT, WITH THE FOLLOWING TERMS: A THIRTY-YEAR NOTE AT 1% INTEREST, WITH INTEREST ONLY PAYMENTS FOR THE FIRST TWELVE MONTHS.
C. Selectboard Goals – Initial Discussion
The final update from last years’ goals is included in the back up as a starting point for this year’s discussion.
NO MOTION IS REQUIRED ON THIS ITEM.
D. Selectboard Rules for Conduct of Meetings and Hearings – Annual Re-Adoption
The Board is asked to review (and to approve if the Board is ready) the Rules for Conduct of Meetings and Hearings for 2022-2023.
POTENTIAL MOTION: TO APPROVE THE RULES FOR CONDUCT OF MEETINGS AND HEARINGS FOR 2022-2023.
E. Warrants – Rotation Schedule for Weekly Review and Signing
The Board is asked to assign individual Board members to review and sign warrants for designated periods throughout the year.
NO MOTION IS REQUIRED ON THIS ITEM.
F. Annual Selectboard Appointments – Committees and Boards
The Board is asked to assign individual Board members (or Town staff and residents, as applicable) to various board and committee positions for 2022-2023.
NO MOTION IS REQUIRED ON THIS ITEM.
G. Brattleboro Transportation Center – Authorize Short Term Lease Agreements
In a memorandum dated March 29, 2022, Assistant Town Manager Patrick Moreland discusses the potential for executing short term lease agreements for the now vacant Brattleboro Transportation Center. He recommends that the Board ratify the Town Manager’s decision to engage Lost Nation L3C Films for a one-month lease of the former Dottie’s Space at 77 Flat Street and to authorize the Town Manger to negotiate and execute similar short-term leases of 12 months or less at the Brattleboro Transportation Center for the remainder of FY22 and FY23.
POTENTIAL MOTION: TO RATIFY THE TOWN MANAGER’S DECISION TO ENGAGE LOST NATION L3C FILMS FOR A ONE-MONTH LEASE OF THE FORMER DOTTIE’S SPACE AT 77 FLAT STREET AND TO AUTHORIZE THE TOWN MANGER TO NEGOTIATE AND EXECUTE SIMILAR SHORT-TERM LEASES OF 12 MONTHS OR LESS AT THE BRATTLEBORO TRANSPORTATION CENTER FOR THE REMAINDER OF FY22 AND FY23.
H. Potential Recycling Transportation Fee Increase
In a memorandum dated March 29, 2022, Assistant Town Manager Patrick Moreland discusses an increase in costs TTT Trucking, the Town’s partner in refuse and recycling collection, has absorbed for transporting recycling materials. TTT has asked for an additional $10 per ton of shipped recycling material to help cover their increased costs. Staff sees this additional $10 per ton increase as a reasonable request given TTT ‘s known increased operating costs and we recommend paying this adjusted rate as a good faith gesture to support our partner in sold waste.
POTENTIAL MOTION: TO AUTHORIZE AN INCREASE OF $10 PER TON FOR RECYCLING TRANSPORT FOR TTT TRUCKING FOR THE REMAINDER OF THE EXISTING CONTRACT.
