Congressman Peter Welch will be a special guest at the Brattleboro Selectboard’s next regular meeting. He’ll be joining to discuss the stimulus package and other issues.
Otherwise, it is a rather standard meeting agenda, with lots of usual set-up and orientation for the new board, reviewing RTM actions, and appointing people to various positions and committees. You can bring up other items not on the agenda during public participation.
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The Brattleboro Selectboard will meet on Tuesday, April 6, 2021, using Zoom (with no physical location due to the ongoing social distancing requirements of COVID-19). The Board is expected to enter into executive session at 5:15pm, to discuss pending or probable civil litigation or a prosecution to which the public body is or may be a party and the appointment, employment, or evaluation of a public officer or employee. The Board will reconvene at 6:15pm for the business portion of the meeting. The attached agenda and administrative report contain information on how to access the meeting remotely, including the required “passcode.” Information about how to connect to the meeting is also posted on the homepage of the Town’s website. ASL interpreters will be available for deaf and hard-of-hearing community members.
Jessica Sticklor
Executive Assistant
Town of Brattleboro
230 Main Street, Suite 208
Brattleboro, VT 05301
(802) 251 – 8115
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BRATTLEBORO SELECTBOARD
TUESDAY, APRIL 6, 2021 EXECUTIVE SESSION – 5:15PM
REGULAR MEETING – 6:15PM
NOTE: This meeting will be held with no physical location using Zoom.
Please join the meeting from your computer, tablet, or smartphone using this link: https://us02web.zoom.us/j/86067892659
Passcode: 12261753
You also can call in using your telephone
by dialing any of these toll-free numbers in the United States:
833-548-0282
877-853-5247
888-788-0099
833-548-0276
or you can access a list of non-toll-free numbers
for locations around the world using this link:
https://us02web.zoom.us/u/k2Hdbk6mA
The “Meeting ID” for this meeting is:
860 6789 2659
The meeting will be carried live on BCTV:
On Cable TV: Channel 1085 or Channel 10
Streaming Online: https://www.brattleborotv.org/channel-10-stream
Facebook Live: https://www.facebook.com/brattleborotv/
AGENDA
1. CONVENE REGULAR MEETING
2. DISCUSSION WITH U.S. REPRESENTATIVE PETER WELCH
3. RATIFICATION OF ACTIONS TAKEN AT ORGANIZATIONAL MEETING ON MARCH 22, 2021
4. APPROVE MINUTES –March 16 and March 22
5. CHAIR’S REMARKS
6. MANAGER’S COMMENTS
7. SELECTBOARD COMMENTS AND COMMITTEE REPORTS
8. PUBLIC PARTICIPATION
9. CONSENT AGENDA
A. Replacement Fire Department Radio System – Authorization to Lease/Purchase
B. Housing Action Plan – Award of Contract
C. Vermont Agency of Transportation Matters (i) Annual Financial Plan (ii) Certification of Compliance – Town Road and Bridge Standards
D. Appointment of Fire Chief Leonard Howard III as Town Forest Fire Warden
10. NEW BUSINESS
A. Town Meeting Follow-Up Matters – Staff Updates and Selectboard Discussion
B. Annual Selectboard Goals – Initial Discussion
C. Selectboard Rules for Conduct of Meetings and Hearings – Annual Re-Adoption
D. Warrants – Rotation Schedule for Weekly Review and Signing
E. Annual Selectboard Appointments – Committees and Boards
F. Committee Appointments (i) Brattleboro Housing Partnership (ii) Arts Committee
11. CORRESPONDENCE/FYI
A. Warrants
12. MEETINGS
See Town Calendar
13. ADJOURNMENT
.
MEMORANDUM
To: Selectboard
From: Peter B. Elwell, Town Manager
Re: Administrative Report
Date: April 2, 2021
——-
The following will summarize the proposed motions for the Selectboard meeting on Tuesday, April 6, 2021. The Board will meet in executive session at 5:15pm to discuss pending or probable civil litigation and the appointment, employment, or evaluation of a public officer or employee.
The Board will reconvene the business meeting at 6:15pm on Zoom (with no physical location due to the ongoing social distancing requirements of COVID-19).
The public may join the meeting from a computer, tablet, or smartphone, using this link: https://us02web.zoom.us/j/86067892659
Passcode: 12261753
You also can call in using your telephone
by dialing any of these toll-free numbers in the United States:
833-548-0282
877-853-5247
888-788-0099
833-548-0276
or you can access a list of non-toll-free numbers
for locations around the world using this link:
https://us02web.zoom.us/u/k2Hdbk6mA
The “Meeting ID” for this meeting is:
860 6789 2659
The meeting will be carried live on BCTV:
On Cable TV: Channel 1085 or Channel 10
Streaming Online: https://www.brattleborotv.org/channel-10-stream
Facebook Live: https://www.facebook.com/brattleborotv/
2. DISCUSSION WITH US REPRESENTATIVE PETER WELCH
Congressman Welch will join the meeting to provide information regarding the American Rescue Plan Act and to have a brief discussion with the Selectboard and the public.
NO MOTION IS REQUIRED ON THIS ITEM.
3. RATIFICATION OF ACTIONS TAKEN AT THE ORGANIZATIONAL MEETING ON MARCH 22, 2021
The Board is asked to ratify the actions it took at its Organizational Meeting on March 22, 2021. This is an unusual action being taken this year only due to the COVID-related impacts to the Representative Town Meeting schedule.
POTENTIAL MOTION: TO RATIFY THE ACTIONS TAKEN AT THE SELECTBOARD’S ORGANIZATIONAL MEETING ON MARCH 22, 2021.
9. CONSENT AGENDA
A. Replacement Fire Department Radio System – Authorization to Lease/Purchase
B. Housing Action Plan – Award of Contract
C. Vermont Agency of Transportation Matters (i) Annual Financial Plan (ii) Certification of Compliance – Town Road and Bridge Standards
- D. Appointment of Fire Chief Leonard Howard III as Town Forest Fire Warden A. Town Meeting Follow-Up Matters – Staff Updates and Selectboard Discussion
- B. Annual Selectboard Goals – Initial Discussion
The Board is asked to approve the Consent Agenda as presented.
The Selectboard’s backup materials for this meeting include a memorandum from Fire Chief Len Howard that describes the Fire Department’s need for a replacement radio system and the coordinated planning for this replacement that has involved the Fire Department, Town Manager’s Office, Selectboard, and Representative Town Meeting. While this purchase will only specifically upgrade the Fire Department radio system, it also will sustain and enhance the dual band communications between the Fire Department and other agencies (including the Brattleboro Police Department) during complex emergency situations. By approval of the Consent Agenda, the Board will authorize the Fire Department to enter into a contract with Motorola Solutions on a 4-year lease-to-purchase program at an annual cost $53,970.74.
In a memorandum dated March 24, 2021, Planning Services Director Sue Fillion summarizes the Housing Action Plan project and the selection process for consultant services related to that project. Both the RFP for this engagement and the highest ranked proposal also are included in the Selectboard’s backup materials for this meeting. By approval of the Consent Agenda, the Board will award this consulting engagement to Camoin 310 for a lump sum of $24,915.
On this week’s Consent Agenda, the Board also is asked to approve the Annual Financial Plan and Certification of Compliance for Town Road and Bridge Standards as required annually by the Vermont Agency of Transportation and as set forth in memoranda dated March 25, 2021, from Public Works Director Steve Barrett and Highway/Utilities Superintendent Dan Tyler. It is customary for the Town’s Fire Chief to also serve as the Town’s Forest Fire Warden. The designation as Forest Fire Warden is made by the State of Vermont Department of Forests, Parks, and Recreation. The Selectboard is required to sign the form to confirm this designation so the Board is asked to approve this action as part of approving this Consent Agenda.
POTENTIAL MOTION: TO APPROVE THE CONSENT AGENDA, AS PRESENTED.
10. NEW BUSINESS
The Board is asked to consider direction and guidance received at the annual Representative Town Meeting on March 20 and March 21, 2021, as set forth in a memorandum dated April 2, 2021, from Town Manager Elwell.
NO MOTION IS REQUIRED ON THIS ITEM.
The Board is asked to review a tentative list of annual goals prepared by Town staff and to provide direction to staff regarding any modifications to those goals or any additional information that may be needed.
NO MOTION IS REQUIRED ON THIS ITEM.
C. Selectboard Rules for Conduct of Meetings and Hearings – Annual Re-Adoption
The Board is asked to review (and to approve if the Board is ready) the Rules for Conduct of Meetings and Hearings for 2021-2022.
POTENTIAL MOTION: TO APPROVE THE RULES FOR CONDUCT OF MEETINGS AND HEARINGS FOR 2021-2022.
D. Warrants – Rotation Schedule for Weekly Review and Signing
The Board is asked to assign individual Board members to review and sign warrants for designated periods throughout the year.
NO MOTION IS REQUIRED ON THIS ITEM.
E. Annual Selectboard Appointments – Committees and Boards
The Board is asked to assign individual Board members (or Town staff and residents, as applicable) to various board and committee positions for 2021-2022.
NO MOTION IS REQUIRED ON THIS ITEM.
F. Committee and Board Appointments The Board is asked to make appointments to fill one vacancy on the Brattleboro Housing Partnership Board and one vacancy on the Town Arts Committee.
POTENTIAL NOMINATIONS:
ELI K. COUGHLIN-GALBRAITH FOR THE TOWN ARTS COMMITTEE
ELISHA UNDERWOOD FOR BRATTLEBORO HOUSING PARTNERSHIPS BOARD
