At the next regular meeting of the Brattleboro Selectboard they will discuss two proposed budgets – the FY22 Utilities Fund budget, the FY22 Parking Fund budget – approve emergency repairs for the Whetstone Pathway, review plans for summer paving, and more.
You can bring up other items not on the agenda during public participation. And of course, May the 4th be with you.
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The Brattleboro Selectboard will meet on Tuesday, May 4, 2021 at 6:15pm using Zoom (with no physical location due to the ongoing social distancing requirements of COVID-19). The attached agenda and administrative report contain information on how to access the meeting remotely, including the required “passcode.” Information about how to connect to the meeting is also posted on the homepage of the Town’s website. ASL interpreters will be available for deaf and hard-of-hearing community members.
Jan Anderson
Executive Secretary
Brattleboro Town Manager’s Office
230 Main Street, Suite 208
Brattleboro, VT 05301
(802) 251-8100
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BRATTLEBORO SELECTBOARD
TUESDAY, MAY 4, 2021
REGULAR MEETING – 6:15PM
NOTE: This meeting will be held with no physical location using Zoom.
Please join the meeting from your computer, tablet, or smartphone using this link: https://us02web.zoom.us/j/86067892659
“Meeting ID”: 860 6789 2659
Passcode: 12261753
You also can call in using your telephone
by dialing any of these toll-free numbers in the United States:
833-548-0282
877-853-5247
888-788-0099
833-548-0276
or you can access a list of non-toll-free numbers
for locations around the world using this link:
https://us02web.zoom.us/u/k2Hdbk6mA
The meeting will be carried live on BCTV:
On Cable TV: Channel 1085 or Channel 10
Streaming Online: https://www.brattleborotv.org/channel-10-stream
Facebook Live: https://www.facebook.com/brattleborotv/
AGENDA
1. CONVENE REGULAR MEETING
2. APPROVE MINUTES –April 20
3. CHAIR’S REMARKS
4. MANAGER’S COMMENTS
5. SELECTBOARD COMMENTS AND COMMITTEE REPORTS
6. PUBLIC PARTICIPATION
7. LIQUOR COMMISSIONERS
A. Winston Prouty Center for Child and Family Development – “Par for the Cause” Festival
8. WATER AND SEWER COMMISSIONERS
A. Proposed FY22 Utilities Fund Budget – Presentation and Initial Discussion
9. NEW BUSINESS
A. Whetstone Pathway – Emergency Retaining Wall Project Authorizations
B. 2021 Summer Paving Program – Bid Awards
C. Proposed FY22 Parking Fund Budget – Presentation and Initial Discussion
10. CORRESPONDENCE/FYI
A. Warrants
11. MEETINGS
See Town Calendar
12. ADJOURNMENT
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MEMORANDUM
To: Selectboard
From: Peter B. Elwell, Town Manager
Re: Administrative Report
ate: April 30, 2021
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The following will summarize the proposed motions for the Selectboard meeting on Tuesday,
May 4, 2021, at 6:15pm on Zoom (with no physical location due to the ongoing social distancing requirements of COVID-19).
The public may join the meeting from a computer, tablet, or smartphone, using this link: https://us02web.zoom.us/j/86067892659
Passcode: 12261753
You also can call in using your telephone
by dialing any of these toll-free numbers in the United States:
833-548-0282
877-853-5247
888-788-0099
833-548-0276
or you can access a list of non-toll-free numbers
for locations around the world using this link:
https://us02web.zoom.us/u/k2Hdbk6mA
The “Meeting ID” for this meeting is:
860 6789 2659
The meeting will be carried live on BCTV:
On Cable TV: Channel 1085 or Channel 10
Streaming Online: https://www.brattleborotv.org/channel-10-stream
Facebook Live: https://www.facebook.com/brattleborotv/
7. LIQUOR COMMISSIONERS
A. Winston Prouty Center for Child and Family Development – “Par for the Cause” Festival The Board is asked to approve a festival permit for Winston Prouty Center for Child and Family Development’s annual “Par for the Cause” Festival. Staff has reviewed the application and recommends approval. Winston Prouty Executive Director Chloe Learey will attend the meeting to describe the event and answer questions.
POTENTIAL MOTION: TO APPROVE A FESTIVAL PERMIT FOR THE WINSTON PROUTY CENTER FOR CHILD AND FAMILY DEVELOPMENT TO HOLD ITS ANNUAL “PAR FOR THE CAUSE” EVENT ON JUNE 26, 2021, WITH THE
EFFECTIVE DATES OF THE PERMIT TO BE JUNE 23-26, 2021.
8. WATER AND SEWER COMMISSIONERS
A. Proposed FY22 Utilities Fund Budget – Presentation and Initial Discussion Town Manager Peter Elwell will summarize the proposed FY22 Utilities Fund Budget, followed by a more detailed presentation from Public Works Director Steve Barrett and Highway/Utilities Superintendent Dan Tyler. The Selectboard is asked to give preliminary consideration to the proposed budget and to provide staff with any direction the Selectboard may choose to provide regarding changes or additional information. A continued discussion and possible adoption of the FY22 Utilities Fund Budget is planned for the May 18 Selectboard meeting.
NO ACTION IS REQUIRED ON THIS ITEM.
9. NEW BUSINESS
A. Whetstone Pathway – Emergency Retaining Wall Project Authorizations As set forth in the memorandum dated April 22, 2021, from Public Works Director Steve Barrett and Highway/Utilities Superintendent Dan Tyler, the board is asked to ratify emergency expenses already incurred and to authorize additional expenses necessary to replace a section of the retaining wall under the Whetstone Pathway Bridge that collapsed on March 15, 2021. Emergency measures were immediately authorized by the Town Manager to stabilize the area, protect the public, and prevent further damage. The State of Vermont Stream Engineer approved the emergency stabilization plan prepared by Waysville Engineering and Renaud Brothers Construction in conjunction with Messrs. Barrett and Tyler. The costs incurred for preparation and implementation of the emergency stabilization plan was $10,565 to Renaud Brothers and $3,420 to Waysville Engineering. This team of Renaud Brothers and Waysville Engineering also has developed a construction engineering plan to reconstruct the retaining wall using steel “H” beams with prefabricated concrete wall panels, repair the pathway surface, reinstall the Whetstone Pathway Bridge, and restore the stream bed at a cost not to exceed $95,000. There is a high probability that the beams can be installed according to the plans, but there is a possibility that this approach may fail. The estimated cost of proceeding more cautiously with the alternative plan is $180,000 and it would take longer to implement, leaving the temporarily stabilized wall at risk of additional damage. That is why the $95,000 plan is being recommended at this time.
POTENTIAL MOTIONS:
(1) TO RATIFY THE EMERGENCY EXPENDITURE OF $10,565 TO RENAUD BROTHERS CONSTRUCTION FOR TEMPORARY REMOVAL OF THE WHETSTONE PATHWAY BRIDGE AND IMPLEMENTATION OF THE WHETSTONE BROOK STABILIZATION PLAN;
(2) TO RATIFY THE EMERGENCY EXPENDITURE OF $3,420 TO WAYSVILLE ENGINEERING FOR DESIGN SERVICES RELATED TO THE EMERGENCY STABILIZATION PHASE OF THIS PROJECT; AND
(3) TO AUTHORIZE STAFF TO EXPEND A SUM NOT TO EXCEED $95,000 TO RENAUD CONSTRUCTION AND WAYSVILLE ENGINEERING TO CONSTRUCT AN “H” WALL REPAIR OF THE WHETSTONE PATHWAY RETAINING WALL AND REINSTALL THE WHETSTONE PATHWAY BRIDGE.
B. 2021 Summer Paving Program – Bid Awards As set forth in two memoranda dated April 28, 2021, from Highway/Utilities Superintendent Dan Tyler, the Board is asked to award two summer paving bids:
Project #1: Award the bid to Bazin Brothers Trucking, Inc., of Westminster, Vermont, for resurfacing approximately one mile of Hinesburg Road at a cost of $122,579.20.
Project #2: Award the bid to D.M.I. Paving, of Brattleboro, for cold planing and paving of Pearl Street, Thomas Street, Pellet Street, Highland Street, Blakeslee Street, Central Street, and White Birch Avenue at a cost of $129,127.52.
POTENTIAL MOTIONS:
(1) TO AWARD THE BID FOR SUMMER PAVING PROJECT #1 TO BAZIN BROTHERS TRUCKING, INC., IN THE AMOUNT OF $122,579.20; AND
(2) TO AWARD THE BID FOR SUMMER PAVING PROJECT #2 TO D.M.I. PAVING IN THE AMOUNT OF $129,127.52.
C. Proposed FY22 Parking Fund Budget – Presentation and Initial Discussion Town Manager Peter Elwell and Assistant Town Manager Patrick Moreland will present the proposed FY22 Parking Fund Budget for initial discussion. They also will present a report on the cash position of the Parking Fund following the severe negative impacts of COVID-19. The Selectboard is asked to give preliminary consideration to the proposed budget and to provide staff with any direction the Selectboard may choose to provide regarding changes or additional information. A continued discussion and possible adoption of the FY22 Parking Fund Budget is planned for the May 18 Selectboard meeting.
NO ACTION IS REQUIRED ON THIS ITEM.
