There is a monster on the agenda for the next regular meeting of the Brattleboro Selectboard. It’s a channel monster grinder in need of some love and attention.
The board will also discuss non-monster items, such as the 2nd reading of the rental housing ordinance, a radio tower agreement, a new solar site designation, and more of the FY22 budget. You can bring up other items not already on the agenda, be they monster or non-monster, during public and monster participation.
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The Brattleboro Selectboard will meet on Tuesday, December 15, 2020, using Zoom (with no physical location due to the ongoing social distancing requirements of COVID-19). The Board will convene at 5:30pm and is expected to enter into executive session to discuss the negotiating or securing of real estate purchase or lease options and the appointment or employment or evaluation of a public officer or employee. The Board will reconvene at 6:15pm for the business portion of the meeting. The attached agenda and administrative report contain information on how to access the meeting remotely, including the required “passcode.” Information about how to connect to the meeting is also posted on the homepage of the Town’s website. ASL interpreters will be available for deaf and hard-of-hearing community members.
Jan Anderson
Executive Secretary
Brattleboro Town Manager’s Office
230 Main Street, Suite 208
Brattleboro, VT 05301
(802) 251-8100
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BRATTLEBORO SELECTBOARD
TUESDAY, DECEMBER 15, 2020 EXECUTIVE SESSION – 5:30PM
REGULAR MEETING – 6:15PM
NOTE: This meeting will be held with no physical location using Zoom.
Please join the meeting from your computer, tablet, or smartphone using this link: https://us02web.zoom.us/j/86067892659
Passcode: 12261753
You also can call in using your telephone by dialing any of these toll-free numbers in the United States:
833-548-0282
877-853-5247
888-788-0099
833-548-0276
or you can access a list of non-toll-free numbers for locations around the world using this link:
https://us02web.zoom.us/u/k2Hdbk6mA
The “Meeting ID” for this meeting is:
860 6789 2659
The meeting will be carried live on BCTV:
On Cable TV: Channel 1085 or Channel 10
Streaming Online: https://www.brattleborotv.org/channel-10-stream
Facebook Live: https://www.facebook.com/brattleborotv/
AGENDA
1. CONVENE REGULAR MEETING
2. APPROVE MINUTES – November 24 and December 1
3. CHAIR’S REMARKS
4. MANAGER’S COMMENTS
5. SELECTBOARD COMMENTS AND COMMITTEE REPORTS
6. PUBLIC PARTICIPATION
7. CONSENT AGENDA
A. Monthly Financial Report – Through November 30
B. Certification of Errors and Omissions on 2020 Grand List – Assessor’s Office
C. Interlibrary Loan Courier Grant for 2021 – Accept and Appropriate
8. WATER AND SEWER COMMISSIONERS
A. Springtree Sewage Pump Station – Grinder Rebuild
B. Pleasant Valley Radio Tower Agreement – Renewal and Modification
9. UNFINISHED BUSINESS
(xiii) Facilities Maintenance
(xiv) Municipal Center
(xv) Regional
(xvi) Transfers
(xvii) Website Upgrade + Future Maintenance
A. Results of Additional Staff+Attorney Research re: Housing
B. Ordinance Regulating Housing Lease Deposits Second Reading and Public Hearing – Chapter 8 (Health, Sanitation and Fire Safety Inspections) Article 5 (Rental Housing Security Deposits)
10. NEW BUSINESS
A. Request for Designation of “Preferred Solar Site” Near I-91 Exit 1
B. FY22 Proposed Budget
(i) Town Manager’s Office
(ii) Finance Department
(iii) Human Resources
(iv) Town Attorney
(v) Town Clerk’s Office
(vi) General Services
(vii) Risk Management
(viii) Employee Benefits
(ix) Bonds/Notes
(x) Human Services
(xi) Auxiliary Services
(xii) Solid Waste
11. CORRESPONDENCE/FYI
A. Warrants
B. Department Monthly Reports
12. MEETINGS
See Town Calendar
13. ADJOURNMENT
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MEMORANDUM
To: Selectboard
From: Peter B. Elwell, Town Manager
Re: Administrative Report
Date: December 11, 2020
———-
The following will summarize the proposed motions for the Selectboard meeting on Tuesday, December 15, 2020. The Board will meet in executive session at 5:30pm to discuss the negotiation of a real estate purchase or lease and the appointment, employment, or evaluation of a public officer or employee. The Board will reconvene the business meeting at 6:15pm on Zoom (with no physical location due to the ongoing social distancing requirements of COVID-19).
The public may join the meeting from a computer, tablet, or smartphone, using this link: https://us02web.zoom.us/j/86067892659
Passcode: 12261753
You also can call in using your telephone by dialing any of these toll-free numbers in the United States:
833-548-0282
877-853-5247
888-788-0099
833-548-0276
or you can access a list of non-toll-free numbers for locations around the world using this link:
https://us02web.zoom.us/u/k2Hdbk6mA
The “Meeting ID” for this meeting is:
860 6789 2659
The meeting will be carried live on BCTV:
On Cable TV: Channel 1085 or Channel 10
Streaming Online: https://www.brattleborotv.org/channel-10-stream
Facebook Live: https://www.facebook.com/brattleborotv/
7. CONSENT AGENDA
A. Monthly Financial Report – Through November 30
B. Certification of Errors and Omissions on 2020 Grand List – Assessor’s Office
C. Interlibrary Loan Courier Grant for 2021 – Accept and Appropriate The Board is asked to approve the Consent Agenda, as presented. This action will:
(1) acknowledge receipt of the November Monthly Financial Report, (2) approve the annual Errors and Omissions Certificate, and (3) accept and appropriate an Interlibrary Loan Courier Grant for 2021 in the amount of $520 from the Vermont Department of Libraries. The Monthly Financial Report is provided in the usual format, along with a summary memorandum dated December 7, 2020, from Accountant Kim Ellison. Two additional memoranda dated December 9, 2020, and November 12, 2020, from Town Manager Peter Elwell, provide details about the status and operations of the Town’s Parking Fund. Information about this year’s correction of errors and omissions on the Grand List is included in a memorandum dated December 10, 2020, from Town Assessor Jenepher Burnell. Information about the Library grant is provided
in a memorandum dated December 7, 2020, from Grants Manager Miriam Tallman.
POTENTIAL MOTION: TO APPROVE THE CONSENT AGENDA, AS PRESENTED.
8. WATER AND SEWER COMMISSIONERS
A. Springtree Sewage Pump Station – Grinder Rebuild The Board is asked to approve an expenditure of $15,849.15 to rebuild the channel monster grinder in the Springtree pump station. The current grinder requires either rebuilding or replacement. As set forth in the memorandum dated November 30, 2020, from Highway/Utilities Superintendent Dan Tyler, rebuilding is a sufficient solution and the cost to rebuild the grinder is approximately half of the cost of replacement.
POTENTIAL MOTION: TO APPROVE EXPENDITURE OF $15,849.15 TO REBUILD THE CHANNEL MONSTER GRINDER IN THE SPRINGTREE PUMP STATION.
B. Pleasant Valley Radio Tower Agreement – Renewal and Modification The Board is asked to approve an agreement between the Town and Four Seasons Media, Inc. (WTSA). As set forth in the proposed agreement and summarized in the memorandum dated December 1, 2020, from Public Works Director Steve Barrett, the agreement provides for an exchange of services in which Four Seasons Media receives the right to operate and maintain a radio tower on Town-owned land and the Town receives the right to operate and maintain communications equipment on that tower.
No money will be conveyed from either party to the other. The proposed agreement will replace a longstanding prior agreement which provided for a similar arrangement with two important differences: in the prior agreement Four Seasons Media (1) paid the Town $1,200/year rent and (2) had the right to rent space on the tower to other parties. Those two provisions are being removed from the agreement because the amount of Town equipment on the tower precludes Four Seasons Media from renting space on the tower to other parties.
POTENTIAL MOTION: TO APPROVE AS PRESENTED AN AGREEMENT BETWEEN THE TOWN AND FOUR SEASONS MEDIA, INC., RELATED TO THE OPERATION AND MAINTENANCE OF COMMUNICATIONS SYSTEMS ON PROPERTY LOCATED AT 517 PLEASANT VALLEY ROAD.
9. UNFINISHED BUSINESS
A. Results of Additional Staff+Attorney Research re: Housing At the November 17 Selectboard meeting, the Board asked staff to provide additional information regarding a potential Landlord Risk Mitigation Fund. Planning Director Sue Fillion reports the results of her research in a memorandum dated December 9, 2020, and Town Attorney Bob Fisher advises, in a memorandum dated December 9, 2020, that the Town’s Program Income funds cannot be used for this purpose.
POTENTIAL MOTION: TBD
B. Ordinance Regulating Housing Lease Deposits Second Reading and Public Hearing – Chapter 8 (Health, Sanitation and Fire Safety Inspections) Article 5 (Rental Housing Security Deposits) The Board will hold a second reading and public hearing on a proposed Ordinance amendment restricting the amount of money that can be required of tenants prior to moving into a rental unit. The backup materials for this meeting include a redline version of the Ordinance showing modifications requested by the Board at past meetings. Also included are a variety of documents provided to the Board during the past several months while this matter was being considered at 6 or more prior Selectboard meetings.
POTENTIAL MOTION: TO APPROVE THE ORDINANCE AMENDMENT TO CHAPTER 8, ARTICLE 5, AS PRESENTED.
10. NEW BUSINESS
A. Request for Designation of “Preferred Solar Site” Near I-91 Exit 1 The Board is asked to support the designation of land (Parcel #00370001.100) located on Route 5 just south of the Exit 1 interchange as a “preferred solar site,” as requested by Integrated Solar in its letter dated November 12, 2020. As set forth in a memorandum dated December 8, 2020, from Planning Director Sue Fillion, the Planning Commission discussed this matter at its meeting on December 7, 2020, and approved the request by a vote of 4-1. The Windham Regional Commission chose not to rule on the matter until after the Town had this opportunity to review the request.
POTENTIAL MOTION: TO SUPPORT THE DESIGNATION OF PARCEL 00370001.100 (LOCATED ON ROUTE 5 JUST SOUTH OF THE EXIT 1 INTERCHANGE) AS A “PREFERRED SOLAR SITE” UNDER SECTION 5.103 OF RULE 5.100.
B. FY22 Proposed Budget (i) Town Manager’s Office (ii) Finance Department (iii) Human Resources (iv) Town Attorney (v) Town Clerk’s Office (vi) General Services (vii) Risk Management (viii) Employee Benefits (ix) Bonds/Notes (x) Human Services (xi) Auxiliary Services (xii) Solid Waste (xiii) Facilities Maintenance (xiv) Municipal Center (xv) Regional (xvi) Transfers (xvii) Website Upgrade + Future Maintenance Human Resources Director Sally Nix will present the proposed HR budget, Town Clerk Hilary Francis will present the proposed Town Clerk’s Office budget, and Town Manager Peter Elwell will present all other sections of the proposed FY22 General Fund budget that have not yet been discussed during the Selectboard’s 5 prior budget meetings since November 3.
NO ACTION IS REQUIRED ON THIS ITEM.
