The Waste Water Treatment Plant is substantially complete. So the Brattleboro Selectboard will hear at their next regularly scheduled Tuesday meeting at the Municipal Center on Main Street. The pump stations still need a bit of work, but work the main facility is at the finish line.
Also on the agenda: the Police Fire Facility Project committee will make a recommendation for “construction management services,” we’ll learn of plans to fix the swimming pool at Living memorial Park, the board will hear about a new public art project, there will be a report from the Brattleboro Police Department, the board will accept and approve some grants, and they will create a PACE district in Brattleboro by adopting a resolution that allows VEIC to manage the program.
All this and more at Tuesday’s meeting. You can watch on BCTV, on TV or online, and read all about it here the day after.
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The Brattleboro Selectboard will meet on Tuesday, August 20, 2013 in the Selectboard meeting room at the Municipal Center. The Board will conduct interviews for the Skating Rink Committee starting at 5:15pm. Following the interviews, it is anticipated that the Board will enter into executive session to discuss a contractual matter. The Board will reconvene for its regular business meeting at 6:15pm.
Jan Anderson
Executive Secretary
Brattleboro Town Manager’s Office
(802) 251-8100
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BRATTLEBORO SELECTBOARD
TUESDAY, AUGUST 20, 2013
INTERVIEWS OF COMMITTEE APPLICANTS – 5:15PM
EXECUTIVE SESSION – FOLLOWING INTERVIEWS
REGULAR MEETING – 6:15PM
AGENDA
1. CONVENE REGULAR MEETING
2. APPROVE MINUTES – August 8
3. CHAIR’S REMARKS
4. MANAGER’S COMMENTS
5. SELECTBOARD COMMENTS AND COMMITTEE REPORTS
6. PUBLIC PARTICIPATION
7. LIQUOR COMMISSIONERS – None.
8. WATER AND SEWER COMMISSIONERS
A. WWTP/Pump Stations – Monthly Report from Hoyle Tanner
B. WWTP/Pump Stations – Monthly Financial Report
C. Approve Revolving Loan Fund Application – Clean Water Fund, Black Mountain Road Gravity Sewer
9. UNFINISHED BUSINESS – None.
10. NEW BUSINESS
A. Financial Report – Monthly Report
B. Police-Fire Project Financial Update
C. Award Bid – Police-Fire Facility Project, Construction Management Services
D. Watching Angels Public Art Show – Discussion
E. Department Report – Police Department
F. Accept and Appropriate Grant – JAG, Police Dept.
G. Accept and Appropriate Grant – Homeland Security Equipment, Swift Water Equipment Grant, Fire Dept.
H. Accept and Appropriate Grant – VLCT PACIF Equipment Grant, Fire Dept.
I. Award Bid – Architectural and Engineering Services, Living Memorial Park Swimming Pool, Recreation & Parks
J. Committee Appointments
K. Adopt Resolution – PACE Program Resolution to Program Assignment Management to VEIC (VT Energy Investment Corp)
11. CORRESPONDENCE/FYI
A. Warrants
B. Department Monthly Reports
12. MEETINGS
See enclosed Town Calendar
13. ADJOURNMENT
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TO: Selectboard August 15, 2013
FROM: Patrick Moreland, Interim Town Manager
SUBJECT: Administrative Report
The following will summarize the proposed motions for those items on the Agenda for the Tuesday, August 20, 2013 Selectboard Meeting. Interviews for the Skating Rink Committee will begin at 5:15pm. An executive session to discuss a contractual matter is scheduled immediately following the interviews, and the regular meeting will begin at 6:15pm.
7. LIQUOR COMMISSIONER – NONE
8. WATER AND SEWER COMMISSIONERS
A. WWTP/Pump Stations – Monthly Report. The Board is in receipt of the monthly report from Hoyle Tanner and Associates regarding the Wastewater Treatment Plant Upgrade. Although discussions with PC and Hoyle Tanner continue on a series of change orders, the project at the WWTP is substantially complete. The Spring Tree Pump Station is substantially complete, with only punch list items remaining. The gravity fed system being proposed for the Black Mountain Station is currently undergoing design review and permitting. It is anticipated at this time that the project at Black Mountain will be put out to bid this fall, for construction in the spring.
The following list of changes at the WWTP have been approved by either Public Works Director Steve Barrett (amounts less than $5000), or by the WWTP Oversight Committee.
Fuel and Chemical Tank Fill Credit ($23,864)
VFD Motor Switch Credit ($611)
Selector Exterior Instrument Credit (2,003)
LSHH Deletion Credit ($1,561)
Total Credits ($28,039)
POTENTIAL MOTION: TO APPROVE PROJECT CHANGES AS OUTLINED IN THE MEMO FROM HOYLE TANNER & ASSOCIATES FOR A TOTAL OF ($28,039) AND TO AUTHORIZE THE INTERIM TOWN MANAGER TO SIGN ANY CORRESPONDING CHANGE ORDERS.
B. WWTP/Pump Stations – Monthly Financial Report. The Board is in receipt of the monthly financials associated with the Wastewater Treatment Plant Upgrade.
POTENTIAL MOTION: NONE.
C. Approve Revolving Loan Fund Application – The Board is asked to approve a loan application in the amount of $56,000 to the Vermont Clean Water Revolving Loan Program. The loan has a 0% rate of interest, a 2% administrative fee and a term of 20 years. The purpose of this loan is to fund the engineering and final design of the Black Mountain Gravity Sewer Line. This expense is an expected component of the overall WWTP upgrade.
POTENTIAL MOTION: TO APPROVE A LOAN APPLICATION IN THE AMOUNT OF $56,000 TO THE STATE OF VERMONT CLEAN WATER REVOLVING LOAN PROGRAM TO FUND ENGINEERING SERVICES FOR THE BLACK MOUNTAIN GRAVITY SEWER LINE.
9. UNFINISHED BUSINESS – None.
10. NEW BUSINESS
A. Monthly Financial Report – Finance Director John O’Connor will update the Board.
POTENTIAL MOTION: NONE
B. Police Fire Facility Project Financial Update – Finance Director John O’Connor will update the Board.
POTENTIAL MOTION: NONE
C. Award Bid – Police Fire Facility Project Construction Management Services. On August 6th, the Town received seven proposals for construction management services in response to a RFP issued on July 22nd. The Police Fire Committee appointed a subcommittee to review the proposals and to reduce them to a number suitable for interview. It is anticipated that the Committee will come before the Board to request that the Selectboard approve the Committee’s recommendation for construction management services and authorize the Interim Town Manager and Project Manager Steve Horton to enter into negotiations. The Board may wish to discuss having a Board representative sit in on negotiations. At the time of this writing the Committee has not made a recommendation.
POTENTIAL MOTION: TO AUTHORIZE THE INTERIM TOWN MANAGER, PROJECT MANAGER AND SELECTBOARD CHAIR TO ENTER INTO CONTRACT NEGOTIATIONS WITH ______________________ FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE POLICE – FIRE FACILITY PROJECT.
D. Public Art – Watching Angels Art Project. Artist Meg Donahue will be in attendance to discuss her art project. The project has been reviewed and approved by the Town Arts Committee. Ms. Donahue has met with department heads from Police, Fire, Public Works, Recreation & Parks, and the Interim Town Manager. A formal list of art pieces with specific locations is being reviewed for any potential negative impact on public safety, but none is anticipated at this time. Due to the highly variable nature of public art installations, and their relative infrequency, a formal process for permitting such installations has yet to be developed. While this will be a helpful tool in the future, staff does not see the need to halt this project. The artists plan is to begin on September 1 and run until September 30.
POTENTIAL MOTION: NONE
E. Departmental Report – Brattleboro Police Department. Police Chief Gene Wrinn will be in attendance to discuss the operations of the department.
POTENTIAL MOTION: NONE
F. Accept and Appropriate Grant – JAG, Police Department. The Board is asked to accept and appropriate a grant application for the Brattleboro Police Department from the Edward Byrne Memorial grant from the Justice Assistance Grant (JAG) in the amount of $19,960. The funds will be used to assess additional communications needs after the recent mandatory switchover to narrow band radios, and to purchase radios and repeaters.
POTENTIAL MOTION: TO ACCEPT A $19,960 EDWARD J BYRNE GRANT FROM THE JUSTICE ASSISTANCE GRANT PROGRAM FOR THE PURPOSE OF PURCHASING RADIOS, REPEATERS, HARDWARE, SOFTWARE AND TECHNICAL ASSISTANCE.
G. Accept and Appropriate Grant – Homeland Security Equipment, Swift Water Equipment Grant, Brattleboro Fire Department. The Board is asked to accept and appropriate a grant application for the Brattleboro Fire Department from the Vermont Department of Public Safety, Homeland Security Equipment, Swift Water Equipment Grant Program in the amount of $11,892.40. The funds will be used to purchase protective and safety equipment for swift water rescues.
POTENTIAL MOTION: TO ACCEPT A $11,892.40 HOMELAND SECURITY SWIFT WATER EQUIMENT GRANT FROM THE VERMONT DEPARTMENT OF PUBLIC SAFETY FOR THE PURPOSE OF PURCHASING PROTECTIVE AND SAFETY EQUIPMENT FOR SWIFT WATER RESCUES.
H. Accept and Appropriate Grant – PACIF Equipment Grant, Brattleboro Fire Department. The Board is asked to accept and appropriate a grant application for the Vermont League of Cities and Towns PACIF Grant Program in the amount of $1,110.66. The funds will be used to purchase high visibility rain jackets.
POTENTIAL MOTION: TO ACCEPT A $1,110.66 PACIF GRANT FROM THE VERMONT LEAGUE OF CITIES AND TOWNS FOR THE PURPOSE OF PURCHASING HIGH VISIBILITY RAIN JACKETS.
I. Award Bid – Architectural and Engineering Services, Living Memorial Park Pool, Brattleboro Recreation & Parks. On August 7th, Recreation & Parks Director, Carol Lolatte, supervised the public opening of bids for architectural and engineering services to examine the state of the Living Memorial Park pool. The funds for this work were approved as a part of the FY14 Capital Plan. The project is intended to evaluate repairs and upgrades and to take steps necessary to maintain code compliance. Recreation & Parks Director, Carol Lolatte will be at the meeting to make her recommendation.
POTENTIAL MOTION: TO AWARD A CONTRACT IN THE AMOUNT OF $25,000 TO AQUATICS GROUP FOR ARCHITECTURE AND ENGINEERING SERVICES FOR IMPROVEMENT AND UPGRADES TO THE LIVING MEMORIAL PARK POOL.
J. Committee Appointments – It is anticipated that the Board will vote on nominations to a number of Town committees.
POTENTIAL MOTION: TBD
K. Adopt Resolution – PACE Program Resolution, To Assign Program Management to Vermont Energy Investment Corporation (VEIC). Representative Town meeting in March of 2013, meeting members voted to create a Property Assessed Clean Energy (PACE) district, for the purpose of making it easier for homeowners to access capital for energy efficiency or renewable energy projects at their homes. The Town is contracting with VEIC to operate the program on Brattleboro’s behalf, with the entire cost of the program management being covered through user fees imposed on borrowers.
POTENTIAL MOTION: TO ADOPT THE PACE PROGRAM RESOLUTION, GUIDELINES, PROGRAM ADMINISTRATOR AGREEMENT, AND INTERLOCAL CONTRACT REGARDING FUNDING.
