Windham Southeast School District
Finance Committee Meeting – Tuesday October 12, 2021
5:00pm Meeting @ WRCC Cusick Conference Room
Members: Shaun Murphy – Chairperson, Michelle Luetjen Green, Jaci Reynolds
Board Recorder: Wendy Levy
Optional Zoom Access Link
https://us02web.zoom.us/j/85020545975?pwd=QzZ0QTV4N2ZFUms1Q05ObEV2b2kyQT09
Meeting ID: 850 2054 5975
Passcode: VUd2p7
Agenda
1. Approval of Minutes
2. Academy School Addition project
Project update
3. Fiscal Year to Date Financial Statement
4. Preliminary FY23 Budget Planning Timeline
5. Capital Project updates
6. Recommendation to Board to Approve Warrants and Payrolls
7. Other
….
Note: These proposed minutes should be considered preliminary until they are approved by the
board at a future meeting.
WINDHAM SOUTHEAST SCHOOL DISTRICT (WSESD) FINANCE COMMITTEE
TUESDAY, SEPTEMBER 14, 2021
REGULAR MEETING – 5PM
WRCC CUSICK CONFERENCE ROOM
DRAFT MINUTES
WSESD Finance Committee Members Present: Chairperson Shaun Murphy (SM), Michelle Luetjen Green (MG)
WSESD Finance Committee Members Absent: Jaci Reynolds
WSESU Administrators Present: Frank Rucker (Finance Director)
Media Present: none
Others Present: Kerry Amidon, Wendy M. Levy (Board Recorder)
CALL TO ORDER:
SM called the meeting to order at 5:06pm.
I. APPROVAL OF MINUTES
Chair SM tabled this until later in the meeting.
II. ACADEMY SCHOOL ADDITION PROJECT
a. Bid Process Update, Bid Opening Scheduled for 9/21/21
Frank Rucker gave an update. Highlights included:
• The process is moving along.
• There was a pre-bid conference on August 31.
• The bid opening date has changed from September 14 to September 21.
• Two of the five bidders dropped out because they are too busy.
• Three bidders (the state minimum) will submit bids: Breadloaf, Farrington, and All-Seasons.
• The pre-qualifier meeting will happen before the next Board meeting.
• The basics of the construction timeline.
• The Agency of Education said they must approve the project before it starts as a condition of
the District receiving federal funding.
A discussion ensued on the project’s fund balance, what has been paid for so far, and the disbursement
and fees for Stevens & Associates.
III. BACKUP HEATING FUEL BID AWARD
Frank reported he received five bids. Discount Oil of Keene was awarded the bid, at $2.259/gallon.
A discussion ensued on the extra fuel needs due to COVID air-exchange requirements.
A discussion ensued on the price increase and how it will affect Vernon, and the budget.
IV. FOOD SERVICE PROGRAM FISCAL REVIEW
Frank gave a history of legislative decisions affecting the food service programs and how this affects
the Supervisory Union and the District.
He reviewed the budget, where the funding comes from, and how this changed during the most recent
school year.
A discussion ensued on how the food service program is administered across the District.
A discussion ensued on what will happen when the federal funding for the “Food For All” program
ends.
A discussion ensued on the supplemental food funding that went directly from the federal government
to District families, and the administration’s involvement.
V. ELEMENTARY AND SECONDARY SCHOOL EMERGENCY RELIEF FUNDS
Frank announced there are three major ESSER grants still active; he detailed them, their amounts, spending schedules, and purpose. He reviewed the two others than have already been received.
VI. RECOMMENDATION TO BOARD TO APPROVE WARRANTS AND PAYROLLS
Chair SM tabled this until later in the meeting.
VII. OTHER
a. Act 72 Requirement: Facilities Director
Frank reviewed the state legislation passed in August that requires schools to have a Facilities Director.
A discussion ensued on how it will affect the Supervisory Union and District.
I. APPROVAL OF MINUTES
MOTION BY MG TO APPROVE THE AUGUST 10, 2021 MINUTES. SM SECONDED. MOTION CARRIED UNANIMOUSLY.
There was no discussion.
VI. RECOMMENDATION TO BOARD TO APPROVE WARRANTS AND PAYROLLS MOTION BY MG TO RECOMMEND THE FULL BOARD APPROVE THE WARRANTS AND PAYROLLS. SM SECONDED. MOTION CARRIED UNANIMOUSLY. MOTION BY MG TO ADJOURN. SM SECONDED. MOTION CARRIED UNANIMOUSLY.
The meeting adjourned at 5:58pm.
Respectfully submitted by Wendy M. Levy from minutes taken by Wendy M. Levy.
This represents my understanding of the above dated meeting. If you have any changes, please submit
them at the next Finance Committee meeting.
Cc.SM, BN 10.6.21
