Communications Council for the Windham Southeast School District
NOTICE OF MEETING
The Communications Council of the WSESD will meet on Friday, October 29, 2021 at 10:00 a.m. at the Dutton Pines State Forest Park Shelter, Route 5, Dummerston and via Zoom:
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Meeting ID: 845 1381 1127
Passcode: DRBT0a
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Meeting ID: 845 1381 1127
Passcode: 794553
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AGENDA
I. Call to Order
II. Agenda Additions/Changes
III. Approval of Minutes – October 15, 2021
IV. Review Calendar and Upcoming Responsibilities
V. Recommended Protocol for Board/LC Communications – Action Plan
VI. Schedule and Implementation of Email Sign Up Lists for Board and Committee Meetings
VII. Comprise Upcoming Agenda Items
VIII. Establish Recurring Communication Council Monthly Meetings
IX. Unfinished Business
XII. Adjourn
….
WSESD Communication Committee
Minutes of Oct. 15th meeting
9:00 – 11:00 a.m.,
Dutton Pines State Forest Park, Dummerston
Attending: Michelle Luetjen Green (chair), Ruby McAdoo, Tim Maciel, Regina Stefanelli (guest)
Minutes approved from August meeting
Old business:
• Per Central Office, schedule and sign up list for Leadership Council’s (LC) seem to be working fine.
• Going forward, everyone must sign up annually to be listed as a member of an LC.
• Hard copy paper forms should be distributed to student households to sign up or reconfirm membership on a LC or any other WSESD committee. These hard copies should be distributed at start of school year along with other school sign ups.
• Discussion of how to attract members outside the school community.
o Facebook, social media and the Reformer and The Commons
o Ruby volunteered to handle press releases for press and social media.
o Michelle will make Ruby and Tim administrators for FB
• Discussion of Independent Budget Review Task Force. (Note: following the meeting, we learned that David Schoales asked Barb to prepare a press release for this task force, thus relieving the Comm Com of the task.)
• Action Needed: As we near the budget review process, a public information meeting must be set up.
• Discussion of WSESD/U website. General consensus that it is still inadequate. Funding needed to reestablish the site.
• Ruby volunteered to repopulate the WSESD Google Calendar with board meeting times/dates and Zoom links.
• LC Summit. Michelle has discussed this with Superintendent Speno who agreed that it is up to the administrators to get the LC’s up and working efficiently. Comm Council needs to create a protocol for how the WSESD board works with LC’s.
• Michelle reported feeling among parents that LC’s need to be contacted before the board makes policies for the district.
• Suggestion: Executive summaries of board meetings distributed to LC’s. Possibly compensate Wendy to write Exec Summaries.
• Discussion of how to recruit others to Comm Com, LC and other committees (Gina hesitant to commit at this time). Suggestions:
o Announcements at Brattleboro Town Mtg
o Notify Selectboard
o Press releases
o LCs
o Network w/ former board members
• Next meeting: Friday, Oct. 29th @ 10:00 a.m. Same venue. Agenda item: Establish regular meeting cycles of the Comm Com.
