The Brattleboro Selectboard will decide on a plan for trash, compost, and recycling at their next meeting. Two options will be presented. They will also be discussing a new downtown police station, the quarterly fire department report, human services and more. You can bring up other items not on the agenda during public participation.
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The Brattleboro Selectboard will hold a regular meeting on Tuesday, October 15, 2024 at 6:15pm in the Selectboard Meeting Room at the Brattleboro Municipal Center (230 Main Street, Room 212) and over Zoom. Prior to the regular meeting, at 5:45pm, the Board will convene and is expected to enter immediately into executive session to discuss labor relations agreements with employees and pending or probable civil litigation or a prosecution to which the public body is or may be a party. The attached agenda contains information on how to access the meeting remotely, including the required “passcode.” ASL interpreters will be available for deaf and hard-of-hearing community members. The backup materials for this meeting will be available on the town Website Brattleboro.gov/Selectboard by the end of today.
Jessica Sticklor (she/her/hers)
Executive Assistant
Town of Brattleboro
230 Main Street, Suite 208
Brattleboro, VT 05301
(802) 251 – 8115
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BRATTLEBORO SELECTBOARD
TUESDAY, OCTOBER 15, 2024
EXECUTIVE SESSION – 5:45 PM
SELECTBOARD MEETING ROOM + ZOOM
REGULAR MEETING – 6:15 PM
The physical location for this meeting will be the Selectboard Meeting Room at the Municipal Center
at 230 Main Street.
Selectboard Meeting materials can be found on the Town’s website, Brattleboro.gov/Selectboard.
If you join the meeting from your computer, tablet, or smartphone, please use this link:
https://us02web.zoom.us/j/86067892659
The “Meeting ID” for this meeting is:
860 6789 2659
Passcode: 12261753
You also can call in using your telephone
by dialing any of these toll-free numbers in the United States:
833-548-0282
877-853-5247
888-788-0099
833-548-0276
(*6 Mute/Unmute – *9 Raise Hand)
The meeting also will be carried live on BCTV:
On Cable TV: Channel 1079
Streaming Online: https://www.brattleborotv.org/channel-1079-livestream
Facebook Live: https://www.facebook.com/brattleborotv
AGENDA
ADMINISTRATIVE REPORT
(please note that all times are approximate)
1. CONVENE REGULAR MEETING (6:15 PM)
2. APPROVE MINUTES – October 1, 2024
3. CHAIR’S REMARKS
4. MANAGER’S COMMENTS
5. SELECTBOARD COMMENTS AND COMMITTEE REPORTS
6. PUBLIC PARTICIPATION (6:25 PM)
7. CONSENT AGENDA (6:30 PM)
A. Use of Global Warming Solutions Fund for Chevrolet EV Purchase
B. Houle’s Wine LLC First and Second Class Liquor License – Approve
C. Heart Rose Club First and Third Class Liquor License and Outside Consumption Renewal – Approve
D. Center for Technical and Civic Life Grant – Ratify Acceptance of $10,000 Grant
E. Blue Cross Blue Shield CY25 Medical Plan Renewal – Approve
F. Capital Project Grant Funding for Public Libraries – Ratify Town Manager’s Acceptance of $1,650,073.50 Grant
G. FY25 Fuel Oil – Ratify $2.6275/Gallon Bid
H. Vermont Association for the Blind and Visually Impaired Parade Permit – Ratify
I. VBike Gallery Walk Parade Permit – Ratify
8. NEW BUSINESS (6:35 PM)
A. Human Services Review Committee – Update (6:35 PM)
B. Marigold First and Third Class Liquor License, Outside Consumption Permit, and Annual Entertainment License – Approve (7:05 PM)
C. Solid Waste Program Options – Discuss (7:20 PM)
D. Review of Debt Management Guidelines – Approve (8:05 PM)
E. Police Substation Plan – Discuss (8:25 PM)
F. Quarterly Fire Department Report (8:15 PM)
G. Quarterly Finance Report – FY25, Through Quarter 1 (8:55 PM)
9. CORRESPONDENCE/FYI
A. Warrants and Department Reports
10. MEETINGS
See Town Calendar
11. ADJOURNMENT (9:35 PM)
…
MEMORANDUM
To: Selectboard
From: John Potter, Town Manager
Re: Administrative Report
Date: October 11, 2024
———————————————————————————————————————————–
The following will summarize the proposed motions for the regular Selectboard meeting on
Tuesday, October 15, 2024. The Board will convene the regular meeting at 6:15 pm in the
Selectboard Meeting Room and on Zoom. All times listed below are approximate, and interested
parties should monitor the meeting if they do not want to miss an agenda item.
Join the meeting from a computer, tablet, or smartphone, using this link:
https://us02web.zoom.us/j/86067892659
The “Meeting ID” for this meeting is:
860 6789 2659
Passcode: 12261753
You also can call in using your telephone
by dialing any of these toll-free numbers in the United States:
833-548-0282
877-853-5247
888-788-0099
833-548-0276
(use *6 to Mute/Unmute, *9 to raise Hand)
The meeting also will be carried live on BCTV:
On Cable TV: Channel 1079
Streaming Online: https://www.brattleborotv.org/channel-1079-livestream
Facebook Live: https://www.facebook.com/brattleborotv
7. CONSENT AGENDA
A. Use of Global Warming Solutions Fund for Chevrolet EV Purchase
B. Houle’s Wine LLC First and Second Class Liquor License – Approve
C. Heart Rose Club First and Third Class Liquor License and Outside Consumption Renewal – Approve
D. Center for Technical and Civic Life Grant – Ratify Acceptance of $10,000 Grant
E. BCBS CY25 Contract – Approve
F. Capital Project Grant Funding for Public Libraries – Ratify Town Manager’s Acceptance of $1,650,073.50 Grant
G. FY25 Fuel Oil – Ratify $2.6275/Gallon Bid
H. Vermont Association for the Blind and Visually Impaired Parade Permit – Ratify
I. VBike Gallery Walk Parade Permit – Ratify
In a memorandum dated October 1, 2024 Sustainability Coordinator Stephen Dotson discusses the Global Warming Solutions Fund and a request to use this fund to purchase an electric vehicle for the Brattleboro Police Department. By approving the Consent Agenda, the Board will approve of the Town of Brattleboro utilizing $12,698 from the Global Warming Solutions Fund to support the purchase of an electric vehicle (Chevrolet Blazer) for the Brattleboro Police Department.
In a memorandum dated October 15, 2024 Town Clerk Hilary Francis discusses the First and Second Class Liquor License applications for Houle’s Wine, located at 972 Putney Road. Town staff have reviewed and recommend approving these licenses. Mr. Houle will be present at the meeting to address any questions the Board or the public may have, should this item be pulled from Consent. By approving the Consent Agenda, the Board will approve the first and second class liquor licenses for Houle’s Wine, located at 972 Putney Road.
In a memorandum dated October 15, 2024 Town Clerk Hilary Francis discusses the First and Third Class Liquor License and Outside Consumption Permit renewals for the Heart Rose Club. Town staff have reviewed and recommend the approval of these licenses. By approving the Consent Agenda, the Board will approve first and third class liquor licenses and an outdoor consumption permit for the Heart Rose Club.
In a memorandum dated October 15, 2024 Town Clerk Hilary Francis requests that the Selectboard accept a Center for Tech and Civic Life – Rural Nonmetro Election Infrastructure Grant. This grant will help cover the costs of election security measures as well as additional staff for early voting and absentee processing. By approving the Consent Agenda, the Board will accept a Center for Tech and Civic Life – Rural Nonmetro Election Infrastructure Grant award of $10,000 for additional funding for the upcoming elections.
In a memorandum dated October 8, 2024 Finance Director Kimberly Frost discusses the proposed Blue Cross and Blue Shield renewal for the Town’s health insurance plan. After meeting with the Town’s insurance agents, the Richard’s Group, the town was presented with three options, each with a 5.7% increase. This increase is within our budget projections. By approving the Consent Agenda, the Board will approve the proposed Blue Cross and Blue Shield renewal for the Town health insurance plan for calendar year 2025.
In a memorandum dated September 24, 2024 Library Director Starr LaTronica discusses the Capital Project Grant Funding For Public Libraries award. The grant funds will go towards improving ADA accessibility to both entrances of the library, extending and improving outdoor use space on three sides of the building, completing essential repairs and improvements to the building, supporting sustainable access to power and connectivity in case of an emergency and security upgrades to increase safety and allow for after-hours use by non-profits. By approving the Consent Agenda, the Board will ratify the Town Manager’s acceptance of a grant from the US Treasury Capital Projects Fund for Libraries in the amount of $1,650,073.50 to conduct needed improvements on the existing building, and for development of exterior space to expand use and improve accessibility.
In a memorandum dated October 8, 2024 Finance Director Kimberly Frost discusses the 2025 Heating Fuel contract and recommends awarding the bid to Discount Oil of Keene, the lower bid. By approving the Consent Agenda, the Board will ratify the decision to accept the low bid from Discount Oil of Keene for the Per Gallion Price of $2.6375 for FY25 #2 Fuel Oil.
In a memorandum dated October 11, 2024 Town Manager John Potter asks the Board to ratify a parade permit request from the Vermont Association of Blind and Visually Impaired’s White Cane Awareness Day Parade. The parade will be held on October 15, 2024 at 10:00am. No street closures are necessary. This application came too late to place on a Selectboard agenda before the event, and so the Board is asked to ratify this permit request. By approving the Consent Agenda, the Board will ratify a parade permit for the Vermont Association for the Blind and Visually Impaired’s White Cane Awareness Day Parade on October 15, 2024.
In a memorandum dated October 11, 2024 Town Manager John Potter asks the Board to ratify a parade permit request from VBike to hold a parade down Main Street on Friday, October 4, 2024 at 5:40pm. No street closures were necessary. This event took place during Gallery Walk with the DBA’s cooperation. This application came too late to place on a Selectboard agenda before the event, and so the Board is asked to ratify this permit request. By approving the Consent Agenda, the Board will ratify a parade permit for VBike to hold a parade down Main Street on Friday, October 4, 2024 at 5:40pm.
POTENTIAL MOTION: TO ACCEPT THE CONSENT AGENDA, AS PRESENTED.
8. NEW BUSINESS (6:35 PM)
A. Human Services Review Committee – Update (6:35 PM)
In a memorandum dated October 11, 2024 Town Manager John Potter discusses the Human Services Review Committee’s work for the 2025 Representative Town Meeting. David Miner, the Chair of the Human Services Review Committee, will be in the meeting to discuss the committee’s work and to answer any questions from the Board and the public.
POTENTIAL MOTION: NO MOTION REQUIRED FOR THIS ITEM.
B. Marigold First and Third Class Liquor License, Outside Consumption Permit, and Annual Entertainment License – Approve (7:05 PM)
In a memorandum dated October 15, 2024 Town Clerk, Hilary Francis discusses the First and Third Class, Annual Entertainment License, and Outside Consumption permit applications for Marigold, located at 157 Main Street. Town staff have reviewed and recommend approval. Glenn Alper will be at the meeting to answer any of the Board’s or the public’s questions.
POTENTIAL MOTION: TO APPROVE THE FIRST AND THIRD CLASS LIQUOR
LICENSES, ANNUAL ENTERTAINMENT LICENSE AND OUTSIDE CONSUMPTION
PERMIT FOR MARIGOLD, LOCATED AT 157 MAIN STREET.
C. Solid Waste Program Options – Discuss (7:20 PM)
In a memorandum dated October 8, 2024 Assistant Town Manager Patrick Moreland discusses the Town’s solid waste program, the townspeople’s priorities for solid waste services going forward, and presents two options for solid waste services, along with their budgetary impacts for the Town and the public.
POTENTIAL MOTION: NO MOTION REQUIRED FOR THIS ITEM.
D. Review of Debt Management Guidelines – Approve (8:05 PM)
In a memorandum dated October 7, 2024 Assistant Town Manager Patrick Moreland discusses the town’s Debt Management Guidelines, which were established in November of 2012 and recommends updating the per capita debt limit.
POTENTIAL MOTION: TO MODIFY THE PER CAPITA DEBT LIMIT IN THE
FOLLOWING MANNER, THAT TOTAL GENERAL FUND INDEBTEDNESS PER CAPITA
SHOULD NOT EXCEED THE ANNUAL INFLATION ADJUSTED PER CAPITA LIMIT,
USING $1,957 IN FY2025 AS A STARTING BASIS. THE NEW GUIDELINE DOCUMENT
SHOULD INCLUDE A TABLE SHOWING THE CONSUMER PRICE INDEX FOR THE
NORTHEAST, USING THE 12-MONTH, YEAR OVER YEAR, ADJUSTMENT AS OF THE
END OF AUGUST.
E. Police Substation Plan – Discuss (8:25 PM)
In a memorandum dated October 3, 2024 Assistant Town Manager Patrick Moreland discusses the Town’s plans for a Police Substation at the Brattleboro Transportation Center. Included in this discussion is an overview of potential funding and financing options.
POTENTIAL MOTION: NO MOTION REQUIRED FOR THIS ITEM.
F. Quarterly Fire Department Report (8:15 PM)
In a memorandum dated October 4, 2024 Fire Chief Leonard Howard III and Assistant Fire Chief Charles Keir present the Quarterly Fire/EMS Report for FY25, Quarter 1.
POTENTIAL MOTION: TO ACCEPT THE QUARTERLY FIRE DEPARTMENT REPORT
FOR FY25 Q1, AS PRESENTED.
G. Quarterly Finance Report – FY25, Through Quarter 1 (8:55 PM)
In a memorandum dated October 8, 2024 Finance Director Kimberly Frost presents the Quarterly Finance Report for FY 25, Quarter 1.
POTENTIAL MOTION: TO ACCEPT THE QUARTERLY FINANCE REPORT FOR FY25,
Q1, AS PRESENTED.
