Brattleboro Selectboard Meeting Agenda and Notes – November 15, 2022

The Brattleboro Selectboard will discuss cost increases, delays, and supply chain issues at the Water Treatment Plant at their next regular meeting. This is in addition to kicking off budget season in earnest, with an overview of the FY24 General Fund Budget, revenue, and capital project and equipment expenses.

They will consider free parking for Holly Days, hear the annual presentation from the downtown alliance, and learn about marketing initiatives. The board will also cross into school matters as they take up the issue of appointing a new member to the WSESU board. You can, as always, bring up other items not on the agenda during public participation.

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The Brattleboro Selectboard will meet on Tuesday, November 15, 2022 at 5:45pm and is expected to enter immediately into executive session to discuss the appointment or employment or evaluation of a public officer or employee. The Selectboard will reconvene the business part of the meeting at 6:15pm in the Selectboard Meeting Room at the Brattleboro Municipal Center at 230 Main Street. The public may also participate in the meeting over Zoom. The attached agenda contains information on how to access the meeting remotely, including the required “passcode.”  ASL interpreters will be available for deaf and hard-of-hearing community members.

 

 

Jessica Sticklor (she/her/hers)

Executive Assistant

Town of Brattleboro

230 Main Street, Suite 208

Brattleboro, VT 05301

(802) 251 – 8115

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BRATTLEBORO SELECTBOARD

TUESDAY, NOVEMBER 15, 2022

SELECTBOARD MEETING ROOM + ZOOM

EXECUTIVE SESSION – 5L:45PM

REGULAR MEETING – 6:15PM

The physical location for this meeting will be the Selectboard Meeting Room at the Municipal Center at 230 Main Street.

If you join the meeting from your computer, tablet, or smartphone, please use this link:

https://us02web.zoom.us/j/86067892659

The “Meeting ID” for this meeting is:

860 6789 2659

Passcode: 12261753

You also can call in using your telephone

by dialing any of these toll-free numbers in the United States:

833-548-0282

877-853-5247

888-788-0099

833-548-0276

or you can access a list of non-toll-free numbers

for locations around the world using this link:

https://us02web.zoom.us/u/k2Hdbk6mA

The meeting also will be carried live on BCTV:

On Cable TV: Channel 1085 or Channel 10

Streaming Online: https://www.brattleborotv.org/channel-10-stream

Facebook Live: https://www.facebook.com/brattleborotv

AGENDA

ADMINISTRATIVE REPORT

1. CONVENE REGULAR MEETING

2. CHAIR’S REMARKS

3. MANAGER’S COMMENTS

4. SELECTBOARD COMMENTS AND COMMITTEE REPORTS

5. PUBLIC PARTICIPATION

6. CONSENT AGENDA

A. Appraisal Services Contract – Award Bids for $441,000 from the Reappraisal Fund

7. WATER AND SEWER COMMISSIONERS

A. Pleasant Valley Water Treatment Facility Use of Contingency – Ratify Change Orders

B. Pleasant Valley Water Treatment Facility Update – Approve Change Order

8. NEW BUSINESS

A. Monthly Financial Report .

B. EMS Update

C. FY24 General Fund Budget – Overview & Revenue Discussion

D. FY24 Capital Projects and Equipment Budget – Overview and Discussion

E. Downtown Brattleboro Alliance Budget – Annual Workplan & Budget

F. Holly Days Free Parking December 2 and 3 – Consider Request

G. Brattleboro Community Marketing Initiative – Update

H. Consider Windham Southeast Supervisory Union School Board Appointment

9. CORRESPONDENCE/FYI

A. Warrants and Department Reports

10. MEETINGS

See Town Calendar

11. ADJOURNMENT

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MEMORANDUM

To: Selectboard

From: Patrick Moreland, Interim Town Manager

Re: Administrative Report

Date: November 10, 2022

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The following will summarize the proposed motions for the Selectboard meeting on Tuesday, November 15, 2022. The Board will convene the meeting at 6:15pm in the Selectboard Meeting Room and on Zoom.

Join the meeting from a computer, tablet, or smartphone, using this link:

https://us02web.zoom.us/j/86067892659

The “Meeting ID” for this meeting is:

860 6789 2659

Passcode: 12261753

You also can call in using your telephone

by dialing any of these toll-free numbers in the United States:

833-548-0282

877-853-5247

888-788-0099

833-548-0276

or you can access a list of non-toll-free numbers

for locations around the world using this link:

https://us02web.zoom.us/u/k2Hdbk6mA

The meeting will be carried live on BCTV:

On Cable TV: Channel 1085 or Channel 10

Streaming Online: https://www.brattleborotv.org/channel-10-stream

Facebook Live: https://www.facebook.com/brattleborotv/

7. CONSENT AGENDA

A. Appraisal Services Contract – Award Bids for $441,000 from the Reappraisal Fund

In a memorandum dated November 15, 2022, Town Assessor Jenepher Burnell discusses the bid process regarding securing a contract for a town wide appraisal, which includes a Real Estate Contract and a Utilities Contract. The Brattleboro Assessor’s Office recommends awarding the bid for the Real Estate Contract to New England Municipal Consultants, a Vermont based company with 20 years of reappraisal services experience in the state. The Assessor’s Office also recommends awarding the Utilities Contract to George E. Sansoucy, PE, LLC, based out of Lancaster, New Hampshire. They were the only bidder on the Utilities Contract. The combined cost of the two contracts is $441,000.

POSSIBLE MOTION: TO ADOPT THE CONSENT AGENDA, AS PRESENTED.

 

8. WATER AND SEWER COMMISSIONERS

A. Pleasant Valley for $441,000 from the Reappraisal Fund Water Treatment Facility Use of Contingency – Ratify Change Orders

In a memorandum dated November 10, 2022 Interim Town Manager Patrick Moreland asks the Board to ratify a series of change orders that should have come before the Board for approval. He discusses change orders Kingsbury 1, 2 and 3 and change order Dufresne 1.

POSSIBLE MOTION: TO RATIFY CHANGE ORDERS 1, 2, AND 3 TO THE CONTRACT WITH KINGSBURY CORPORATION, IN AN AMOUNT TOTALING $177,866.04 FOR THE CONSTRUCTION OF THE BRATTLEBORO WATER TREATMENT FACILITY AND TO RATIFY CHANGE ORDER 1 IN THE AMOUNT OF $42,509 TO THE CONSTRUCTION PHASE ENGINEERING CONTRACT WITH DUFRESNE GROUP.

B. Pleasant Valley Water Treatment Facility Update– Approve Change Order

In a memorandum dated November 3, 2022, Public Works Director Dan Tyler discusses the delays on the Pleasant Valley Water Treatment Center project due to supply chain issues, which have created delays in the project timeline. Due to these delays a winter shutdown is planned to avoid overrunning the allotted contract time. He discusses the upgrades to the raw water pump station that need to be made before the shutdown and three change orders that have been processed to date. The total of the three change orders to date is $174,866.04. The Board is asked to approve Change Order #4, for a sum not to exceed $160,304.98, to complete necessary repairs to the raw water building.

POSSIBLE MOTION: TO APPROVE CHANGE ORDER #4, FOR A SUM NOT TO EXCEED $160,304.98, TO COMPLETE NECESSARY REPAIRS TO THE RAW WATER BUILDING.

9. NEW BUSINESS

A. Monthly Financial Report

In a memorandum dated November 4, 2022, Finance Director Kimberly Frost discusses the monthly financial report for October, 2022.

POSSIBLE MOTION: TO ACCEPT THE FINANCIAL REPORT, AS PRESENTED.

B. EMS Update

Representatives from the Brattleboro Fire Department will be in the meeting to discuss various aspects of EMS service. Included in the Board’s supporting documents is an EMS update dated November 7, 2022 provided by Assistant Fire Chief Chuck Keir.

POSSIBLE MOTION: NO MOTION REQUIRED FOR THIS ITEM.

C. FY24 General Fund Budget – Overview & Revenue Discussion

Interim Town Manager Patrick Moreland will present aspects of the FY24 General Fund Budget. The materials for the budget are available at the Town website, Brattleboro.org.

POSSIBLE MOTION: NO MOTION REQUIRED FOR THIS ITEM.

D. FY24 General Fund Budget – Capital Overview

Interim Town Manager Patrick Moreland will present an overview of the FY24 Capital

Request. The materials for the budget are available at the Town website, Brattleboro.org.   attention will be paid to a series of Generational Improvements proposed for Living Memorial Park. Presenting will be Recreation & Parks Director Carol Lolatte, Sustainability Coordinator Stephen Dotson and Project Manager Steve Horton.

POSSIBLE MOTION: NO MOTION REQUIRED FOR THIS ITEM.

E. Downtown Brattleboro Alliance Budget – Annual Workplan & Budget

Representatives of the Downtown Brattleboro Alliance (DBA) will present the DBA’s annual budget and workplan and will ask the Selectboard to include the standard annual item on the warning for the 2023 Representative Town Meeting to authorize the collection of an assessment on properties in the Downtown District in the total amount of $80,000.

POTENTIAL MOTION: TO PLACE AN ITEM ON THE WARNING FOR THE 2023 REPRESENTATIVE TOWN MEETING TO AUTHORIZE THE COLLECTION OF AN ASSESSMENT ON PROPERTIES IN THE DOWNTOWN DISTRICT IN THE TOTAL AMOUNT OF $80,000.

F. Holly Days Free Parking December 2 and 3 – Consider Request

In a memorandum dated November 8, 2022 by Interim Town Manager Patrick Moreland, asks the Board to consider a request by the Brattleboro Chamber of Commerce to provide free parking downtown on December 2 and December 3 for the Holly Days celebration. Based on historical data, Moreland estimates that if the Board decided to suspend parking both days the cost to the town would be about $3500. If the Board were to approve suspending fees on Saturday only it would cost the Town approximately $2000.

POSSIBLE MOTION: TBD.

G. Community Marketing Initiative – Update

The Downtown Brattleboro Alliance and Brattleboro Area Chamber of Commerce will present an update on their Community Marketing Initiative.

NO ACTION IS REQUIRED ON THIS MATTER.

H. Consider Windham Southeast Supervisory Union School Board Appointment The Board is asked to consider the school board applications of Peter Case, Robin Morgan and Jaci Reynolds. Included in the Board’s backup materials are letters of interest for all three candidates.

POSSIBLE MOTION: TBD.