The Brooks House loan will be on Tuesday night’s Selectboard Agenda. The board will also hear about bonding options, invasive insects, retaining walls, online maps, and more. You can bring up other items that aren’t on the agenda during Public Participation.
You can participate by attending the meeting at the Municipal Center, or by watching on BCTV. As always, we’ll have coverage here the next day, too.
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The Brattleboro Selectboard will meet on Tuesday, May 21, 2013 in the Selectboard meeting room at the Municipal Center. It is anticipated that the Board will enter into executive session at 5:45pm to discuss a contract matter, and reconvene the regular business meeting at 6:15pm.
Jan Anderson
Executive Secretary
Brattleboro Town Manager’s Office
(802) 251-8100
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BRATTLEBORO SELECTBOARD
TUESDAY, MAY 21, 2013
EXECUTIVE SESSION 5:45PM
REGULAR MEETING – 6:15PM
AGENDA
1. CONVENE REGULAR MEETING
2. APPROVE MINUTES
3. CHAIR’S REMARKS
4. MANAGER’S COMMENTS
5. SELECTBOARD COMMENTS AND COMMITTEE REPORTS
6. PUBLIC PARTICIPATION
7. LIQUOR COMMISSIONERS
A. Special Event Permit – Saxtons River Distillery, LLC
B. Special Event Permit – Vermont Distillers, Inc.
C. Outdoor Consumption Permit – Arkam
8. WATER AND SEWER COMMISSIONERS
A. WWTP – Monthly Reports from Hoyle Tanner and Finance Directors
9. UNFINISHED BUSINESS – None.
10. NEW BUSINESS
A. Name Private Drive – Senator Gannett Drive
B. Financial Report – Monthly Report
C. Approve Capital Fund Transfer – To General Fund for FY14 Capital Projects
D. Police-Fire Facility Project – Bonding
E. Brattleboro Housing Authority – Update
F. Emerald Ash Borer Update and Grant Appropriation – Tree Committee with Bob Everingham, Forest Pest First Detectors
G. Maps-on-Line – Demonstration
H. Department Reports – Municipal Appraisers Office
I. CDBG Loan Agreement – Mesabi
J. Lot Line Adjustment – Harmony Lot
K. Washington Street Retaining Wall – Update
L. Ordinance Amendment – Public Hearing, Second Reading, Chapter 11
M. Award Bid – Police Vehicle
N. Lease Agreement – Connecticut River Transit
O. Contract Approval – Police Union Local #506
11. CORRESPONDENCE/FYI
A. Warrants
B. Department Monthly Reports
12. MEETINGS
See enclosed Town Calendar
13. ADJOURNMENT
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TO: Selectboard May 17, 2013
FROM: Barbara Sondag, Town Manager
SUBJECT: Administrative Report
The following will summarize the proposed motions for those items on the Agenda for the Tuesday, May 21, 2013 Selectboard Meeting. The meeting will be convened at 5:45pm when it is anticipated that the Board will enter executive session to discuss one contractual matter. The regular meeting will begin at 6:15pm.
7. LIQUOR COMMISSIONERS
A. Special Event Permit – Saxtons River Distillery, LLC The Board is asked to approve a special event permit for Saxtons River Distillery, LLC for a tasting to occur on June 7 from 5 – 10pm in conjunction with the Strolling of the Heifer quiche cook-off. There are no outstanding fees or taxes due and the Police and Fire Departments have signed off on the request.
POTENTIAL MOTION: TO APPROVE A SPECIAL EVENT PERMIT FOR SAXTONS RIVER DISTILLERY FOR A TASTING BAR ON JUNE 7 FROM 5PM -10PM AT THE RIVER GARDEN.
B. Special Event Permit – Vermont Distillers, Inc. The Board is asked to approve a special event permit for Vermont Distiller, Inc. for a tasting to occur on June 7 from 5 – 10pm in conjunction with the Strolling of the Heifer quiche cook-off. There are no outstanding fees due and the Police and Fire Departments have signed off on the request.
POTENTIAL MOTION: TO APPROVE A SPECIAL EVENT PERMIT FOR VERMONT DISTILLERS INC FOR A TASTING BAR ON JUNE 7 FROM 5PM -10PM AT THE RIVER GARDEN.
C. Outdoor Consumption Permit – Arkham The Board is in receipt of an outdoor consumption permit from A & B Squared LLC d/b/a Arkham at 16 Harmony Place. The Police and Fire Chiefs have attached memos regarding this permit request.
POTENTIAL MOTION: TO APPROVE AN OUTDOOR CONSUMPTION PERMIT.
8. WATER AND SEWER COMMISSIONERS
A. WWTP – Monthly Report from Hoyle Tanner and Monthly Financial Report – The Board is in receipt of the monthly report from Hoyle Tanner as well as the monthly financial report from John O’Connor. 99.7% of the project construction contract value is complete at the Wastewater Treatment plant. Final project completion is estimated to be early July. There are several small project changes totaling $577 in additional costs and two additional contract days.
The Spring Tree Pump Station has approximately 41% of the construction contract value completed. The Board is asked to approve a project change. A structural engineer will be evaluating wet wells and influent channel and may need to perform crack injection work. The Board is asked to approve a not-to-exceed budget of $10,000 for this potential work. This project change has been reviewed by the Oversight Committee Chairman.
POTENTIAL MOTION: TO AUTHORIZE THE TOWN MANAGER TO SIGN A CHANGE ORDER IN THE AMOUNT OF $577 IN ADDITIONAL COSTS AND TWO ADDITIONAL CONTRACT DAYS FOR THE WORK AT THE WASTEWATER TREATMENT PLANT. TO APPROVE A NOT-TO-EXCEED BUDGET OF $10,000 FOR POTENTIAL CRACK INJECTION REPAIR WORK AND TO AUTHORIZED THE TOWN MANAGER TO SIGN SUBSEQUENT CHANGE ORDER.
10. NEW BUSINESS
A. Name Private Drive – Senator Gannett Drive The Board is asked to approve the naming of the private drive off of Upper Dummerston Road and into the Brattleboro Country Club, Senator Gannett Drive.
POTENTIAL MOTION: TO APPROVE THE NAMING OF THE PRIVATE DRIVE OFF OF UPPER DUMMERSTON ROAD AND IN TO THE BRATTLEBORO COUNTRY CLUB SENATOR GANNETT DRIVE.
B. Financial Report – Finance Director John O’Connor will present the financial report for the period ending April 30, 2013.
POTENTIAL MOTION: NONE
C. Capital Fund Transfer – Representative Town Meeting approved the usage of $765,000 from unassigned fund balance for the purpose of funding capital purchases in fiscal year 2014. The Board is asked to transfer that sum from the Capital Fund to the General Fund.
POTENTIAL MOTION: TO APPROVE THE TRANSFER OF $765,000 FOR THE CAPITAL PROJECT FUND TO THE GENERAL FUND IN FISCAL YEAR 2013.
D. Police-Fire Facility Project – Bonding The Police-Fire Facility Committee has been reviewing bonding strategies for the Police Fire Facility. The total project costs are estimated at $14.1M. At the May 7 meeting the Board discussed three bonding options. Finance Director John O’Connor has recommended and the Police Fire Committee has endorsed the option that splits the bond in two. With the first bond at 15 years in the amount of $5M and the second bond at 20 years in the amount of $9.13M.
POTENTIAL MOTION: TO AMEND THE CALENDAR YEAR 2013 MUNICIPAL BOND APPLICATION TO $5M FOR 15 YEARS WITH THE UNDERSTANDING THAT THE REMAINDER OF THE PROJECT COSTS WILL BE BONDED IN CALENDAR YEAR 2014.
E. Brattleboro Housing Authority – Representatives from the Brattleboro Housing Authority Board and Executive Director Chris Hart will come to update the Board on the progress made to date on plans to remove the at-risk population from the Whetstone Brook floodway.
POTENTIAL MOTION: NONE
F. Emerald Ash Borer Update and Grant Appropriation – Bob Everingham, local arborist and volunteer with Forest Pest First Detectors, will come before the Board with members of the Town Tree Committee to discuss the invasive Emerald Ash Borer. This insect has been killing trees in nearby communities and poses a significant threat to the State. In addition to this update the Board is also asked to accept and appropriate a $500 grant from the Vermont Invasives to assist Brattleboro in developing a forest pest preparedness plan.
POTENTIAL MOTION: TO ACCEPT AND APPROPRIATE A $500 GRANT FROM THE UNIVERSITY OF VERMONT EXTENSION AND THE UNITED STATES FOREST SERVICE FOR THE PREPARATION OF AN EMERALD ASH BORER INVASION PREPAREDNESS PLAN.
G. Maps-On-Line 4 – Demonstration Staff will demonstrate the Town’s geographical information system Maps-on-Line 4 (MOL4). This system enables citizens to access on-line information that had previously either been available only by coming into the Municipal Center or by calling Town Offices. The system has recently been updated, providing citizens, appraisers, real estate agents and other timely information concerning parcel information. In addition Town Departments have begun to use the system for a variety purposes.
POTENTIAL MOTION: NONE
H. Department Reports – At the May 7 meeting the Board discussed having Department Heads come to regular Board meetings to discuss department operations, service priorities, new and future efficiencies, expenditures and revenue.
POTENTIAL MOTION: NONE
I. CDBG Loan Agreement – Mesabi At its August 7, 2012 meeting the Selectboard approved entering into a loan agreement with Mesabi for $100,000 for the renovation of the Brooks House. The money comes from the Town’s Community Development Block Grant Program Income fund. The $100,000 will be loaned for a period of ten years with an interest rate of 3.0%.
POTENTIAL MOTION: TO APPROVE A $100,000 LOAN TO MESABI, INC. FROM THE TOWN’S COMMUNITY DEVELOPMENT PROGRAM INCOME FUND FOR RENOVATION OF THE BROOKS HOUSE WITH REPAYMENT TERMS OF 10 YEARS AT A RATE OF 3.00% PER ANNUM.
J. Lot Line Adjustment – Harmony Lot The Board is asked to approve conveyance of land that is made as a part of a land swap of two small parcels of land within the Harmony Parking lot. The purpose of this land swap is to straighten the lot line in the Harmony Lot which divides the Town’s property from that owned by Brooks House Realty LLC. By swapping the land the Town secures its ability maximize parking spaces and continue the current traffic flow.
POTENTIAL MOTION: TO APPROVE THE LOT LINE ADJUSTMENT AS DESCRIBED AND TO PROVIDE NOTICE TO THE COMMUNTIY THAT IT INTENDS TO SIGN A WARRANTY DEED CONVEYING TO PROPERTY TO BROOKS HOUSE REALITY, LLC.
K. Washington Street Retaining Wall – Update The retaining wall on Washington Street has begun to fail and needs to be repaired. The Board will be given an update on the situation.
POTENTIAL MOTION: NONE.
L. Ordinance Amendment – Second Reading and Public Hearing Chapter 11 Licenses and Permits The Board is asked to hold a second reading and public hearing on changes to Chapter 11 Licenses and Permits. The changes include clarifying language under general provisions and mobile food vendors, a proposal to transfer the liquor language currently found in the Rules of Conduct to the ordinance, and some additional clean-up.
POTENTIAL MOTION: TO APPROVE THE ORDINANCE AMENDMENTS TO CHAPTER 11, LICENSES AND PERMITS AS PRESENTED.
M. Award Bid – Police Vehicle The Selectboard is asked to award a contract to MHQ of Milford MA in the amount of $32,495.12 for the purchase of a 2013 Ford Police Interceptor. Two bids were received, the second from Imperial Municipal Partners also of Milford MA in the amount of $33,232.84.
POTENTIAL MOTION: TO AWARD A CONTRACT TO MHQ OF MILFORD MA IN THE AMOUNT OF $32,495.12 FOR THE PURCHASE OF A 2013 FORD POLICE INTERCEPTOR.
N. Lease Agreement – Connecticut River Transit The Board is asked to approve a lease between the Town of Brattleboro and Connecticut River Transit (CRT) for purpose leasing to CRT 106± square feet of space on the first floor of the Transportation Center. The lease would be for five years at $100 per month with an annual escalation of 1%. CRT will staff the office space with the purpose of providing better information about schedules, transfers, rates and accessibility issues to the public. Revenue from this lease is allocated to the Parking Enterprise Fund.
POTENTIAL MOTION: TO APPROVE A FIVE YEAR LEASE BETWEEN THE TOWN OF BRATTLEBORO AND CONNECTICUT RIVER TRANSIT FOR 106± SQUARE FEET OF OFFICE SPACE IN THE TRANSPORTATION CENTER AT A RATE OF $100 PER MONTH AND AN ANNUAL ESCALATOR OF 1%.
O. Union Labor Contract – Police – The Board is asked to approve a contract between the Town of Brattleboro and the International Brotherhood of Police Officers Local #506. The three year contract calls for across the board increases of 1.5% each year and step increases. Shift pay will move from a percentage to a flat rate. This agreement was ratified by Local #506 on May 15.
POTENTIAL MOTION: TO APPROVE THE THREE YEAR CONTRACT BETWEEN THE TOWN OF BRATTLEBORO AND THE INTERNATIONAL BROTHERHOOD OF POLICE OFFICERS LOCAL #506 RETROACTIVE TO JANUARY 1, 2013.
