Attend the Brattleboro Selectboard meeting Tuesday at the Municipal Center and learn about bonding options for the Poilice Fire facilities project, refinancing of the Honeywell energy project, options for compressor replacement at the skating rink, and grants to improve the intersection at Union Hill and Western Avenue.
The police will request a mobile data terminal to help catch terrorists, and to be used in conjunction with the license plate reader recently acquired via Homeland Security funding. The previously-postponed Paint the Pavement Pilot Project perhaps will get permission to proceed, we’ll learn more about the town’s solar energy plans, the West River Park will get lighting, and more.
Watch on BCTV, live or streaming, and tune in here Wednesday for a recap.
The Brattleboro Selectboard will meet on Tuesday, May 7, 2013 in the Selectboard meeting room at the Municipal Center. It is anticipated that the Board will enter into executive session at 5:00pm to discuss two contractual matters, and reconvene the business meeting at 6:15pm.
Jan Anderson
Executive Secretary
Brattleboro Town Manager’s Office
(802) 251-8100
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BRATTLEBORO SELECTBOARD
TUESDAY, MAY 7, 2013
EXECUTIVE SESSION – 5:00PM
REGULAR MEETING – 6:15PM
AGENDA
1. CONVENE REGULAR MEETING
2. APPROVE MINUTES
3. CHAIR’S REMARKS
4. MANAGER’S COMMENTS
5. SELECTBOARD COMMENTS AND COMMITTEE REPORTS
6. PUBLIC PARTICIPATION
7. LIQUOR COMMISSIONERS
A. Outside Liquor Permit – The Black Pearl/dba Peter Havens
B. First Class Liquor Permit – Sakura 1380 Putney Road
C. Second Class Liquor Permit – McNeill’s LLC
D. Tobacco License – Dollar General
8. WATER AND SEWER COMMISSIONERS
A. FY14 Capital Budget
9. UNFINISHED BUSINESS
10. NEW BUSINESS
A. Paint-the-Pavement Project – Approval
B. Adopt Resolution – Refinance Honeywell Lease,
C. Police-Fire Facility Project – Bonding
D. Parade Permit – Strolling of the Heifers, Saturday, June 8
E. Committee Update –Photovoltaic Systems
F. Ordinance Amendment – First Reading Chapter 11 Licenses and Permits
G. Review Request for Proposal – Nelson Withington Skating Rink compressors
H. Award Contract – West River Park Lights
I. Award Contract – Spring Paving
J. Approve Contract – Vermont Emergency Management
K. Accept and Appropriate Grants – VTrans Grants Western Ave
L. Accept and Appropriate Amended Grant – VT Homeland Security Training, Fire Dept.
M. Accept and Appropriate Amended Grant –VT Homeland Security Law Enforcement Terrorism Prevention Grant, Mobil Data Terminal, Police Dept.
N. Department Reports and Financial Review – discussion
O. Letter of Support – Vermont Land Trust for West River Trail
P. Committee Vacancy Announcements
11. CORRESPONDENCE/FYI
A. Warrants
12. MEETINGS
See enclosed Town Calendar
13. ADJOURNMENT
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TO: Selectboard May 2, 2013
FROM: Barbara Sondag, Town Manager
SUBJECT: Administrative Report
The following will summarize the proposed motions for those items on the Agenda for the Tuesday, May 7, 2013 Selectboard Meeting. The meeting will be convened at 5:00pm when it is anticipated that the Board will enter executive session to discuss two contractual matters. The regular meeting will begin at 6:15pm.
7. LIQUOR COMMISSIONERS
A. Outside Liquor Permit – The Black Pearl/dba Peter Havens The Board is asked to approve an outdoor consumption permit for The Black Pearl dba Peter Havens. The new owner is extending a deck on the side of the restaurant for outdoor seating. There are no outstanding fees or taxes due and the Police and Fire Departments have signed off on the request.
POTENTIAL MOTION: TO APPROVE AN OUTDOOR LIQUOR PERMIT FOR THE BLACK PEARL DBA PETER HAVENS AT 32 ELLIOT STREET.
B. First Class Liquor Permit– Sakura 1380 Putney Road Jia Guang Wang, owner of Sakura One Japanese Restaurant at 1380 Putney Road. Mr. Wang has been working under the Quality Inn’s license, but it was recently determined by DLC that the establishment requires its own liquor license. Sakura is up to date on all fees and taxes and the Police and Fire have both signed off on the application. Mr. Wang will be at the meeting.
POTENTIAL MOTION: TO APPROVE A FIRST CLASS LIQUOR LICENSE FOR SAKURA ONE AT 1380 PUTNEY ROAD.
C. Second Class Liquor Permit – McNeill’s LLC Ray McNeill of McNeill’s LLC Ray McNeill of McNeill’s LLC is requesting a renewal of a second class liquor license for the brewery at XXX Browne Court. McNeill’s is up to date on all fees and taxes and the Police have signed off on the application.
POTENTIAL MOTION: TO APPROVE A SECOND CLASS LIQUOR LICENSE FOR MCNEILL’S LLC AT 22 BROWNE COURT.
D. Tobacco License – Dollar General Dollar General at 23 Marlboro Road is seeking a tobacco license. This is no outstanding debt. Terri Mitchell, General Manager will be at the meeting to answer any questions.
POTENTIAL MOTION: TO APPROVE A TOBACCO LICENSE FOR DOLLAR GENERAL AT 23 MARLBORO ROAD.
8. WATER AND SEWER COMMISSIONERS
A. FY14 Capital Budget – The Board is asked to review and approve the FY14 Utility Capital Budget in the amount of $349,500. Finance Director John O’Connor and Public Works Director Steve Barrett will be in attendance to answer any questions.
POTENTIAL MOTION: TO APPROVE FISCAL YEAR 2014 CAPITAL BUDGET FOR THE UTILITY FUND IN THE AMOUNT OF $349,500.
10. NEW BUSINESS
A. Paint-the-Pavement – The Board is asked to approve a Paint-the-Pavement project at the intersection of Cedar and Myrtle. Paint-the-Pavement projects are neighborhood building events where neighbors develop a plan for painting a section of road or intersection, work with the Town on approval and then create a work of art while bonding with neighbors.
This project was presented to the Traffic Safety Committee last year by representatives from the neighborhood. At the time of the request the Town had no formal Paint-the-Pavement program or guidelines. Staff worked with Traffic Safety to develop this program and in November of 2011 the Selectboard approved the program as a demonstration project with the Cedar/Myrtle Neighborhood. The Neighborhood has completed all required documentation and the project has been approved by the Town Manager, Public Works Director and the Police Chief. We are asking the Selectboard to grant final approval to this project.
POTENTIAL MOTION: TO APPROVE THE PAINT-THE-PAVEMENT PROJECT AT THE INTERSECTIO OF CEDAR AND MYRTLE.
B. Adopt Resolution – In March of 2013 the Selectboard authorized the Finance Director John O’Connor to notify PNC Finance of the Town’s intention to prepay and refinance the Honeywell Energy Project lease. The Board is now asked to approve a resolution authorizing the execution and delivery of a master lease agreement with Municipal Leasing Consultants. The Town will be refinancing approximately $1,036,894 at a rate of 2.395% for a term ending 2021. This refinancing will save the Town $92,015.
POTENTIAL MOTION: TO APPROVE THE RESOLUTION OF GOVERNING BODY FOR THE PURPOSE OF REFINANCING THE HONEYWELL ENERGY PROJECT LEASE IN THE AMOUNT OF $1,036.894 AT A RATE OF 2.395% FOR A TERM ENDING 2021 AND TO AUTHORIZE THE TOWN MANAGER AND TOWN CLERK TO SIGN THE RESOLUTION.
C. Police-Fire Facility Project – Bonding The Police-Fire Facility Committee has been reviewing bonding strategies for the Police Fire Facility. The total project costs are estimated at $14.1M. The Committee reviewed several possible bonding options provided by Finance Director John O’Connor. Staff will present to the Board several bonding options as were presented to the Committee. It is anticipated that the Board will discuss the various options, but will not take formal action until the May 21 meeting.
POTENTIAL MOTION: NONE
D. Parade Permit – Strolling of the Heifers The Board is asked to approve a parade permit for June 8 from 10:00am until 11:30am for the annual Strolling of the Heifers Parade. The Parade route runs from Flat Street to Main Street terminating at the entrance to the Brattleboro Retreat. This continues to be a fantastic event for the Town of Brattleboro.
POTENTIAL MOTION: TO APPROVE A PARADE PERMIT FOR THE ANNUAL STROLLING OF THE HEIFERS PARADE ON JUNE 8, 2013 FROM 10AM UNTIL 11:30AM FROM FLAT STREET UP MAIN STREET TERMINATING AT THE BRATTLEBORO RETREAT.
E. Committee Update – Photovoltaic Systems At its April 2 meeting the Selecbaord approved entering in to a contract with Integrated Solar, Inc to purchase net metering credits generated by a solar electric project. At that meeting the Selectboard asked the Energy Committee to research and present options for future Town solar projects. The Energy Committee will present and discuss with the Selectboard a variety of options. The Board is not asked to make any decisions at this point.
POTENTIAL MOTION: NONE
F. Ordinance Amendment – First Reading Chapter 11 Licenses and Permits The Board is asked to hold a first reading on changes to Chapter 11 Licenses and Permits. The changes include clarifying language under general provisions and mobile food vendors, a proposal to transfer the liquor language currently found in the Rules of Conduct to the ordinance, and some additional clean-up.
POTENTIAL MOTION: NONE
G. Review Request for Proposal – Nelson Withington Skating Rink compressors The Selectboard asked to review the Request for Proposals for the compressor replacement at the Nelson Withington Skating Rink. Recreation and Parks Director Carol Lolatte will come before the Board to discuss the Request for Proposal. The Board is asked to provide comments on the document.
POTENTIAL MOTION: NONE
H. Award Contract – West River Lights On April 10 bids were opened for sports field lighting for the 300 foot softball field at West River Park. The Town received four bids ranging from $112,460 to $229,700. Recreation and Parks Director Carol Lolatte is suggesting recommending that the Board award the contract to AL Tyler of Brattleboro. Funding for this project is through donations.
POTENTIAL MOTION: TO AWARD A CONTRACT IN THE AMOUNT OF $112,460 TO AL TYLER OF BRATTLEBORO FOR THE PURCHASE AND INSTALLATION OF SPORT LIGHTING AT THE 300 FOOT SOFTBALL FIELD AT WEST RIVER PARK.
I. Award Contract – Spring Paving The Town received four bids for the spring paving project. The bids ranged from $36,812 to $40,576. Public Works Director Steve Barrett is recommending that the Board accept the low bid of $36,812 from Springfield Paving of Springfield Vermont. There is currently $48,353.92 remaining in the Capital Fund for Road Improvement. Barrett is asking to use the balance of this fund for additional paving on Guilford Street.
POTENTIAL MOTION: TO AWARD A CONTRACT IN THE AMOUNT OF $48,353.92 TO SPRINGFIELD PAVING OF SPRINGFIELD VERMONT FOR SPRING PAVING.
J. Approve Contract – Vermont Emergency Management The Board is asked to approve a lease agreement with the State of Vermont, Vermont Emergency Management for office space on the second floor of the Municipal Center. The five year lease would provide for a 2% increase every year.
POTENTIAL MOTION: TO APPROVE THE FIVE-YEAR CONTRACT AS PRESENTED BETWEEN THE TOWN OF BRATTLEBORO AND THE STATE OF VERMONT – VERMONT EMERGENCY MANAGEMENT.
K. Accept and Appropriate Grants – VTrans Grants Western Avenue The Board is asked to accept and appropriate two grants from the Vermont Agency of Transportation for two project on Western Avenue. The first grant in the amount of $63,000 is for construction at the intersection of Western Avenue and Union Hill. The second grant in the amount of $31,500 is for an engineering study of Western Avenue between Academy School and Greenleaf Street.
POTENTIAL MOTION: TO ACCEPT AND APPROPRIATE TWO GRANTS FROM THE VERMONT AGENCY OF TRANSPORTATION. THE FIRST IN THE AMOUNT OF $63,000 WITH A $7,000 MATCH FROM THE TOWN FOR DESIGN AND CONSTRUCTION OF CROSSING IMPROVEMENTS AT THE INTERSCETION OF WESTERN AVENUE AND UNION STREET. THE SECOND GRANT IS IN THE AMOUNT OF $31,500 AND A $3,500 TOWN MATCH FOR ENGINEERING SERVICES FOR WESTERN AVENUE FROM ACADEMY SCHOOL TO GREENLEAF STREET.
L. Accept and Appropriate Amended Grants – VT Homeland Security Training, Fire Department The Board is asked to accept and appropriate a training grant in the amount of $4,920.22 from Vermont Homeland Security for Rescue Team Manager Training and Task Force Leader Training. The grant covers all costs associated with sending staff to the training. This grant award will be added to previously awarded grants tat totaled $10,747.23.
POTENTIAL MOTION: TO ACCEPT AND APPROPRIATE A GRANT IN THE AMOUNT OF $4,920.22 FROM VERMONT HOMELAND SECURITY FOR RESCUE TEAM MANAGER TRAINING AND TASK FORCE LEADER TRAINING
M. Accept and Appropriate Amended Grants – VT Homeland Security Law Enforcement Terrorism Prevention Grant, Police Department The Board is asked to accept and appropriate a grant in the amount of $5,593 from the Vermont Homeland Security Law Enforcement Terrorism Prevention Program for the purchase of a mobile data terminal and associated software. This grant will be added to a previously awarded grant for the purpose of purchasing a license plate reader.
POTENTIAL MOTION: TO ACCEPT AND APPROPRIATE A GRANT IN THE AMOUNT OF $5,593 FROM THE VERMONT HOMELAND SECURITY LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM FOR THE PURCHASE OF A MOBILE DATA TERMINAL AND ASSOCIATED SOFTWARE.
N. Department Reports and Financial Review The Board will discuss implementing a process to review departmental budgets and revenue sources on a year-round basis. Discussion will include the establishment of a schedule and topics to be covered.
POTENTIAL MOTION: NONE
O. Letter of Support – Vermont Land Trust for West River Trail The Board is in receipt of a letter from the Vermont Land Trust asking for a letter of support from the Selectboard on a project to purchase a 21-acre parcel of property on the northeasterly side of the West River in Brattleboro. The project consists of purchase of the property as well as activities such as culvert and drainage repair and surfacing.
POTENTIAL MOTION: TBD
P. Committee Vacancies – Annual Announcements The Board is asked to announce annual vacancies on the variety of Town Committees. Vacancies expire July 1 and the Board is asked to set a date for letters of interest, after which the Board will interview candidates.
POTENTIAL MOTION: SET DATE
