The Selectboard will be given a recommendation for hiring a Police-Fire Project Manager at their next regular Tuesday evening meeting. They will also select a project manager for the downtown sidewalk repair project.
There will be discussion of the FY14 Parking Budget, consideration of a videoconferencing system for the library, the purchase compost carts for the new composting pickup program, Honeywell lease financing and more.
Catch it all on TV or in person at the Municipal Center on Main Street. You can bring up other issues not on the agenda during Public Participation, too.
The Brattleboro Selectboard will meet on Tuesday, March 5, 2013 in the Selectboard meeting room at the Municipal Center. It is anticipated that the Board will enter into executive session at 5:15pm to discuss a contractual matter, and reconvene at 6:15pm for the regular meeting.
The Brattleboro Selectboard will hold a special meeting on Thursday, March 7, 2013 at 7:30am in the Hanna Cosman meeting room at the Municipal Center to discuss the FY14 utilities budget.
Jan Anderson
Executive Secretary
Brattleboro Town Manager’s Office
(802) 251-8100
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BRATTLEBORO SELECTBOARD
TUESDAY, MARCH 5, 2013
EXECUTIVE SESSION – 5:15PM
REGULAR MEETING – 6:15PM
AGENDA
1. CONVENE REGULAR MEETING
2. APPROVE MINUTES – February 19
3. CHAIR’S REMARKS
4. MANAGER’S COMMENTS
5. SELECTBOARD COMMITTEE REPORTS
6. PUBLIC PARTICIPATION
7. LIQUOR COMMISSIONERS – None
8. WATER AND SEWER COMMISSIONERS – None
9. UNFINISHED BUSINESS – None
10. NEW BUSINESS
A. Parking Budget FY14
B. Grant List Attestation – Board of Listers
C. Award Bid – Compost Carts
D. Award Contract – Project Manager Police Fire Project
E. Award Contract – Municipal Project Manager Downtown Sidewalk Project
F. Accept and Appropriate Grant – Videoconferencing, Library
G. Committee/Appointment Vacancies – CPCC, Police-Fire Facilities, Sidewalk (2013), State Town Service Officer
H. Refinance Lease – Honeywell Project PNC Equipment Finance
11.CORRESPONDENCE/FYI
A. Warrants
12. MEETINGS
See enclosed Town Calendar
13. ADJOURNMENT
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BRATTLEBORO SELECTBOARD
THURSDAY, MARCH 7, 2013
SPECIAL MEETING – 7:30AM
AGENDA
1. CONVENE MEETING
2. PUBLIC PARTICIPATION
3. WATER AND SEWER COMMISSIONERS
A. FY14 Utilities Budget
4. ADJOURNMENT
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TO: Selectboard February 28, 2013
FROM: Barb Sondag, Town Manager
SUBJECT: Administrative Report
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The following will summarize the proposed motions for those items on the Agenda for the Tuesday, March 5, 2013 Selectboard Meeting. It is anticipated that the meeting will convene at 5:15pm for a executive session to discuss a contractual matter and that the regular meeting will begin at 6:15pm .
10. NEW BUSINESS
A. Parking Budget FY14 The Board is asked to review and approve the FY14 Parking enterprise fund budget. With total revenues and expenses of $838,635. This is the first year that Assistant Town Manager Patrick Moreland has created the budget and he is recommending several line-item changes that he believes will improve future analysis.
POTENTIAL MOTION: TO APPROVE THE FY14 PARKING FUND BUDGET WITH REVENUES AND EXPENSES IN THE AMOUNT OF $838,635.
B. Grant List Attestation – Board of Listers The Board is asked to approve the Certificate of No Appeal or Suit Pending for the grand list filed on April 1, 2012
POTENTIAL MOTION: TO APPROVE THE CERTIFICATE OF NO APPEAL OR SUIT PENDING FOR THE GRAND LIST FILED APRIL 1, 2012.
C. Award Bid – Compost Carts In preparation of the Town’s implementation of a town-wide curbside composting program, the Board is asked to authorize the Town Manager to enter into contracts for 12 and 21 gallon carts. The Town received four responses to our request for proposals. After reviewing the proposals we are recommending that two contracts be awarded The contract for the 12 gallon carts would be awarded to Orbis and the 21 gallon cart contract would be awarded to IBL.
POTENTIAL MOTION: TO AUTHORIZE THE TOWN MANAGER TO ENTER INTO A CONTRACT FOR 12 GALLON CARTS WTIH ORBIS AND TO ENTER INTO A CONTRACT FOR 21 GALLON CARTS WITH IBL.
D. Award Contract – Project Manager Police Fire Project On February 27 the Town received and opened seven proposals for the Project Manager of the Police Fire Facility Project. At the time of this writing staff is still reviewing the proposals but we hope to have a recommendation to the Board for approval.
POTENTIAL MOTION: TBA
E. Award Contract – Municipal Project Manager Downtown Sidewalk Project The Board is asked to approve a contract with the Windham Regional Commission in an amount not to exceed $7,500 for project management services for the downtown sidewalk project.
POTENTIAL MOTION: TO APPROVE THE CONTRACT FOR PROJECT MANAGEMENT SERVICES WITH THE WINDHAM REGIONAL COMMISSION IN AN AMOUNT NOT TO EXCEED $7,500.
F. Accept and Appropriate Grant – Videoconferencing, Library The Board is asked to accept and appropriate a $9,000 grant from the Vermont Department of Libraries and Google. The grant will provide $8,000 worth of equipment, software, installation, warranty and training as well as $1,000 in funds for training programs, workshops or lectures for the public.
POTENTIAL MOTION: TO ACCEPT AND APPROPRIATE $9,000 FROM TEH VERMONT DEPARTMENT OF LIBRARIES AND GOOGLE FOR VIDEOCONFERENCING EQUIPMENT, SOFTWARE AND TRAINING.
G. Committee/Appointment Vacancies – CPCC and State Town Service Officer The Board is asked to announce vacancies in the CPCC and the volunteer position of Town Service Officer.
POTENTIAL MOTION: NONE
H. Refinance Lease – The Board is asked to approve a lease agreement as proposed by Municipal Lease Consultants. Currently the Town has a lease agreement with PNC Equipment Finance resulting from the Honeywell Energy Project. In May 2013 the payoff amount of this PNC lease will be approximately $1M. Finance Director John O’Conner has investigated alternative leasing agreements and is suggesting that the Town enter into a new agreement through Municipal Lease Consultants at a rate of 2.395% for 9 annual payments. Currently the rate is 4.195% with monthly payments. Over the course of the next nine years the Town will save an estimated $92,000. PNC requires a 60 day notice of termination and we are asking the Board to approve giving PNC notice to refinance.
POTENTIAL MOTION: TO AUTHORIZE THE FINANCE DIRECTOR TO NOTIFY PNC EQUIPMENT FINANCE OF THE TOWN OF BRATTLEBORO’S INTENTION TO PREPAY AND REFINANCE THE HONEYWELL ENERGY PROJECT LEASE.
