The Brattleboro Selectboard will hear the year end financial report for FY13 at their next Tuesday meeting at the Municipal Center oin Main Street. You are welcome to attend in person or watch on BCTV.
If you do, you’ll hear an update on work at the Waste Water Treatment Plant and pump stations, learn of new fees for mobile food carts, get a departmental report from the Department of Public Works, watch as grants and bids are approved, hear an update on the search for a new Town Manager, and more. You can bring up other issues that aren’t on the agenda during public participation.
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The Brattleboro Selectboard will meet on Tuesday, September 17, 2013 at 6:15pm in the Selectboard meeting room at the Municipal Center.
ASL Interpreters will be available for the hearing impaired.
Jan Anderson
Executive Secretary
Brattleboro Town Manager’s Office
(802) 251-8100
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BRATTLEBORO SELECTBOARD
TUESDAY, SEPTEMBER 17, 2013
REGULAR MEETING – 6:15PM
AGENDA
1. CONVENE REGULAR MEETING
2. APPROVE MINUTES – September 3, September 13
3. CHAIR’S REMARKS
4. MANAGER’S COMMENTS
5. SELECTBOARD COMMENTS AND COMMITTEE REPORTS
6. PUBLIC PARTICIPATION
7. LIQUOR COMMISSIONERS
A. Approve First Class Liquor License and Outside Consumption Permit – The Grille of Brattleboro, LLC
8. WATER AND SEWER COMMISSIONERS
A. WWTP and Pump Stations – Monthly Report from Hoyle Tanner
B. WWTP and Pump Stations – Monthly Financial Report
C. Black Mountain Pump/Gravity Fed Station – Declaration of Intent to Reimburse Expenditures
9. UNFINISHED BUSINESS – None.
10. NEW BUSINESS
A. Financial Report – FY13 Year-End Report
B. Financial Report – Monthly Report, August
C. Departmental Report – Department of Public Works
D. Award Bids – Three Pick-up Trucks, Public Works, Utilities Division
E. Approve Pole and Wire Petition and Order – FairPoint, Public Works
F. Zoning Permit Fee – Mobile Food Units and Food Carts
G. Award Bid – Skating Rink Boiler, Recreation & Parks Dept.
H. Accept and Appropriate Grant – GHS DUI Enforcement, Police Dept.
I. Accept and Appropriate Grant – GHS OP Enforcement Grant, Police Dept.
J. Approve Grant Application and Adopt Resolution – Municipal Planning Grant, Planning Dept.
K. Town Manager Search – Update
L. Formation of Ad Hoc Committee – Town Manager Search Citizen Committee
M. Announce Committee Vacancies
11. CORRESPONDENCE/FYI
A. Warrants
B. Department Monthly Reports
12. MEETINGS
See enclosed Town Calendar
13. ADJOURNMENT
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TO: Selectboard September 12, 2013
FROM: Patrick Moreland, Interim Town Manager
SUBJECT: Administrative Report
The following will summarize the proposed motions for those items on the Agenda for the Tuesday, September 17, 2013 Selectboard Meeting. The meeting will begin at 6:15pm.
7. LIQUOR COMMISSIONER
A. Approve First Class Liquor License and Outside Consumption Permit – The Grille of Brattleboro, LLC. The Board is asked to approve a first class liquor license and an outside consumption permit for Michael Gouin for The Grille of Brattleboro, located at 209 Canal Street. The outside consumption must be within a defined area that will need to be reviewed and approved by both the DRB and the Department of Liquor Control.
8. WATER AND SEWER COMMISSIONERS
A. WWTP and Pump Stations – Monthly Report. The Board is in receipt of the monthly report from Hoyle Tanner and Associates regarding the Wastewater Treatment Plant Upgrade. Negotiations with PC continue on a series of change orders none of which have been approved by either Hoyle Tanner or the Town of Brattleboro. .
Spring Tree Pump Station is substantially complete, with only a few punch list items remaining. The proposed gravity sewer line for Black Mountain is under review by VTrans, and the town is working to secure the necessary easements.
The following is a change at the WWTP that has been approved by Public Works Director Steve Barrett (amounts less than $5000).
Bridge Steel Coating Credit ($367)
POTENTIAL MOTION: TO APPROVE PROJECT CHANGES AS OUTLINED IN THE MEMO FROM HOYLE TANNER & ASSOCIATES FOR A TOTAL OF ($367) AND TO AUTHORIZE THE INTERIM TOWN MANAGER TO SIGN ANY CORRESPONDING CHANGE ORDERS.
B. WWTP and Pump Stations – Monthly Financial Report. The Board is in receipt of the monthly financials associated with the Wastewater Treatment Plant Upgrade. Finance Director John O’Connor will be present to speak with the Board.
POTENTIAL MOTION: NONE.
C. Black Mountain Pump/Gravity Fed Station – Declaration of Intent to Reimburse Expenditures. On August 20, 2013 the Board approved a loan application in the amount of $56,000 to the Vermont Clean Water Revolving Loan Program. The application was approved for internal processing on August 26, 2013 by the Agency of Natural Resources. The Board is now asked to approve a Declaration of Official Intent to Reimburse Certain Expenditures from Proceeds of Indebtedness in order to reimburse expenditures incurred and paid by the Town up to sixty days prior to the Board’s passage of the Declaration.
POTENTIAL MOTION: TO APPROVE THE DECLARATION OF OFFICIAL INTENT AS PRESENTED FOR THE PURPOSE OF REIMBURSING THE TOWN FOR EXPENDITURES INCURRED AND PAID.
9. UNFINISHED BUSINESS – None.
10. NEW BUSINESS
A. Financial Report – FY13 Year-End. Finance Director John O’Connor will be present to update the Board with a FY13 year-end report.
POTENTIAL MOTION: NONE
B. Financial Report – Monthly. Finance Director John O’Connor will be present to update the Board.
POTENTIAL MOTION: NONE
C. Departmental Report – Department of Public Works. Public Works Director Steve Barrett will Be present to discuss the operations of the department. The DPW includes different divisions, including: Maintenance, Utilities and Highways. The Utilities Division is further broken down into Water, Waste Water and Distribution.
POTENTIAL MOTION: NONE
D. Award Bids – Three Pick Up Trucks, Department of Public Works. A total of three pick up trucks for the Utilities Division are to be replaced as a part of FY 14 Capital. The Department of Public Works utilized a State of Vermont General Services contract for pricing of the trucks. As a result of the State contract, all trucks would be purchased from Shearer Chevrolet, all bid prices are inclusive of the trade value.
Truck 1 (1 ton) $30,267 Bid $45,000 Budget $4,500 Trade Value
Truck 2 (1/2 ton) $26,613 Bid $30,000 Budget $3,500 Trade Value
Truck 3 (1/2 ton) $24,613 Bid $30,000 Budget $5,500 Trade Value
$81,493 $105,000
As previously discussed with the Board, last year the truck utilized by the Municipal Center Maintenance Coordinator, which had been handed down from Brattleboro Fire Department, was taken out of service after the truck failed to pass State inspection. Staff recommends that the Town retain Truck #2 for use by Municipal Center staff, raising the purchase price of truck 2 to $30,113, and the total cost of all three new trucks to $84,993.
POTENTIAL MOTION: TO APPROVE THE PURCHASE OF THREE PICK UP TRUCKS FROM SHEARER CHEVEROLET AT A TOTAL COST OF $84,993.
E. Approve Pole and Wire Petition and Order – FairPoint. The Town has received a petition from Fairpoint Communication to install equipment inside a Town ROW on Ames Hill Road. The purpose of the equipment is to provide DLS internet service to existing customers. Public Works Engineer Tech, Gary King, has reviewed the request and recommends that the Board approve the request.
POTENTIAL MOTION: TO APPROVE THE PETITION AND ORDER FOR POLE AND WIRE LOCATIONS FROM FAIRPOINT COMMUNICATIONS COMPANY OF VERMONT, LLC.
F. Zoning Permit Fees – Mobile Food Cart on Private Property, Planning. The process by which the Town permits mobile food carts was changed earlier this year to establish different routes for permitting based on the ownership of the land upon which the activity is conducted. Mobile food carts operating on private land were directed to proceed through an application for a zoning permit, while businesses operating on public lands would continue to obtain a vendor’s permit. The Planning Commission met in June to consider the fee schedule, and is recommending that the Selectboard establish the fee at $30. This fee will not cover the recording costs, set by the state at $10. This recommendation is set based on the anticipated administrative time required to process the average application. It is further recommended that the fee not be imposed until January1, 2014, so as to insure that applicants are not billed twice for the same activity performed once under the old system, and now under the new system.
POTENTIAL MOTION: TO AUTHORIZE THE SETTING OF THE FEE FOR A MOBILE FOOD UNIT AND FOOD CART FOR A ZONING PERMIT ON PRIVATE PROPERTY AT $30.
POTENTIAL MOTION: THE ZONING PERMIT FEE ON MOBILE FOOD UNITS AND FOOD CARTS WILL GO INTO EFFECT UNTIL JANUARY 1, 2014.
G. Award Bid – Skating Rink Boiler, Recreation & Parks. On September 4, 2013, Carol Lolatte supervised the public opening of bids to replace the boiler at the Nelson Withington Skating Rink. A total of $45,000 was budgeted for the expense which was included in the FY14 capital appropriation. Two eligible bids were received. Recreation & Parks Director Carol Lolatte will be present to make a recommendation.
POTENTIAL MOTION: TO AWARD A CONTRACT IN THE AMOUNT OF $38,215 TO DEAD RIVER COMPANY FOR REPLACEMENT OF THE BOILER AND HOT WATER HEATER AT THE NELSON WITHINGTON SKATING RINK.
H. Accept and Appropriate Grant – GHS DUI Enforcement, Police Department. The Board is asked to accept and appropriate a grant in the amount of $5,000 from the Governor’s Highway Safety DUI Enforcement Program. The grant funds will be used to pay for salaries and other reimbursable expenses from DUI enforcement activities.
POTENTIAL MOTION: TO ACCEPT A GRANT IN THE AMOUNT OF $5,000 FROM THE GOVERNOR’S HIGHWAY SAFETY PROGRAM FOR DUI ENFORCEMENTACTIVITIES.
I. Accept and Appropriate Grant – GHS OP Enforcement Brattleboro Police Department. The Board is asked to accept and appropriate a grant in the amount of $2,000 from the Governor’s Highway Safety OP Enforcement Program. The grant funds will be used to pay for salaries and other reimbursable expenses associated with law enforcement activities for distracted driving, speeding and aggressive driving.
POTENTIAL MOTION: TO ACCEPT A GRANT IN THE AMOUNT OF $2,000 FROM THE GOVENOR’S HIGHWAY SAFETY PROGRAM FOR OP ENFORCEMENT ACTIVITIES.
J. Approve Grant Application and Adopt Resolution – Municipal Planning Grant, Planning Dept. The Board is asked to approve a grant application in the amount of $20,000 to the Vermont Department of Housing and Community Development to support the zoning ordinance revision. There is already $30,000 set aside in the FY14 budget for this activity, and it is hoped that our funds will leverage additional support from the state.
POTENTIAL MOTION: TO APPROVE A GRANT APPLICATION IN THE AMOUNT OF $20,000 TO THE VERMONT DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT TO SUPPORT THE ZONING ORDINANCE REVISION.
POTENTIAL MOTION: TO ADOPT THE RESOLUTION FOR THE 2014 MUNICIPAL PLANNING GRANT.
K. Town Manager Search – Update
POTENTIAL MOTION: NONE
L. Formation of Ad Hoc Committee – Town Manager Search Citizen Committee
POTENTIAL MOTION: NONE
M. Announce Committee Vacancies – The Board is asked to announce vacancies for various Town committees.
POTENTIAL MOTION: NONE
